Join David Rivers for an in-depth discussion in this video What is document accessibility?, part of Creating Accessible Microsoft Office Documents.
- Before we can begin creating what would be considered accessible documents in Word, Excel, and PowerPoint, we need to have a good understanding of accessibility in general. So let's start with what accessibility is. If we start by defining the adjective itself, accessibility can mean any or all of the following: easy to approach, reach, enter, speak with, or use, that can be used, entered, reached, etc., or even obtainable and attainable.
Accessibility refers to the ability for everyone, regardless of disability or special needs, to access, use, and benefit from everything within their environment. It is the degree to which a product, device, service, or environment is available to as many people as possible, so when we study the definition of accessibility it's really all about our ability to participate in and belong to the world around us. Now computers are a big part of this world, and the documents we create with our computers also need to be accessible to everyone, including those with disabilities.
Now the U.N. Convention on the Rights of Persons with Disabilities states that we must recognize the importance of accessibility to the physical, social, economic, and cultural environment, to health and education and to information and communication in enabling persons with disabilities to fully enjoy all human rights and fundamental freedoms. So that's what accessibility is, but why is it so important? We'll explore that next.
- Understanding document accessibility
- Best practices
- Using the Accessibility Checker in Word, Excel, and PowerPoint
- Making text, images, and tables accessible in Word
- Using text-to-speech functionality
- Formatting cells
- Creating accessible objects, tables, and hyperlinks in Excel
- PowerPoint presentation guidelines for accessibility
- Adding alt text to media
- Considering object order for screen readers