When collaborating on a shared document, it's important to ensure the file is accessible to a wide range of users. In this video, learn how to check files with the Excel Online Accessibility Checker.
- [Instructor] Some of you may be aware that there is an accessibility standard for ICT applications. Luckily, there is a really simple way to check for this in Excel Online. If you'd like to follow along, then have XOL Access open. Okay, take a look at this workbook, which has a relatively simple pie chart. How do we know if this document has been set up to meet accessibility standards? Well, let's navigate to the Review menu and then, simply click on the Accessibility Checker, and you'll notice on the right-hand side that there is an error message that has appeared. And it's telling us that we have missing alt text, which is alternate text for chart one, and chart one is this chart over here, so let's right click on the chart, and then, select Alt Text. What we need to do is give the chart a title, and on this occasion, I'm simply going to give the chart a title of Summary Profit, and then, click on OK. What we need to do now is rerun the Accessibility Checker by clicking on Recheck. And you'll notice that the error message has disappeared, and instead, we now have a message that tells us that the accessibility check is complete. At the bottom of the screen, you'll notice that there is a hyperlink if you would like to know more about making documents accessible. And that is how we use Excel Online's Accessibility Checker.
Note: This course is for users who know the basics of the Excel desktop app, but are new to the web version, Excel Online. It emphasizes features that work differently in Excel Online. For basic Excel guidance, please see Excel Essential Training (Office 365) or Learning Excel 2019.
- Using Excel Online shortcuts
- Customizing your view
- Integrating the desktop version of Excel
- Sharing workbooks in Excel Online and OneDrive
- Inserting and reviewing comments
- Creating and editing charts
- Working with PivotTables and PivotCharts