Join Jess Stratton for an in-depth discussion in this video Exploring the navigation bar, part of Office for iPad and iPhone Essential Training.
All three apps, Word, Powerpoint, and Excel, share some common navigation features. I'll use Word to demonstrate. The main screen of the app is where you need to choose whether you want to create a new document, or open an existing one. If you want to open an existing doc, you need to decide where you're going to open it from. All the way to the left in dark blue is the navigation bar. If you've added a photo to your Microsoft account, you'll see it here. Otherwise at the top, it will just be a placeholder square. Tapping that photo or square will allow you to see the currently signed in account, and any connected services.
For example, Microsoft OneDrive. To sign out any time, tap the account itself and then tap Sign Out. To go back, tap the blue Account button. To add a new connected service, tap the Add a Service button. Currently, you can add a personal or business OneDrive account but more services could be added on a future update by Microsoft at any time. I'll tap cancel. Tap New to create a new document. You'll be brought to the template screen which I'll go over in depth for each individual app.
To quickly create a new fresh blank document, the option New Blank Document will always be the first one on the list. However, you can scroll through to see all your choices. Tap Recent on the left hand side to access any files that you have accessed recently. You can tap the file itself to open it. Or the thumbtack icon all the way on the right-hand side to pin it to the very top of the recent list. You can also tap the arrow icon, to quickly share the file, or to remove it from showing up all together in that recent list.
Finally, to open up any existing document, tap Open on the left-hand side right at the bottom. You can choose from opening a file directly saved on the iPad itself, or from a OneDrive account. Tapping Add a Place will also let you add a SharePoint site URL if you wanted to. I'll tap Cancel to get out of that for now. Tapping your OneDrive account will show you your complete file structure that you have saved in the cloud service. For example I'll tap documents, and now I can keep navigating through my folders until I find the file that I want open.
At any time, I can swipe quickly to the right to go back to that main list of places. It's also important to note that when you do open a document from OneDrive, it's going to first download it onto the iPad. That's when you can work on it, and then when you're ready to save it, it's going to re-upload it back to OneDrive. So that's the basic navigation for all three apps. Up next, I'm going to show you the Toolbar in the Interface of Word. However, now that you'll know how to open up a new, or recent document from any of the apps, Word, PowerPoint, or Excel.
- Installing Office for iPad
- Exploring the interface
- Creating new documents, spreadsheets, and presentations
- Changing the page layout in Word
- Inserting pictures and charts in Excel
- Adding slide transitions in PowerPoint
- Collaborating in Office for iPad and iPhone
Skill Level Beginner
Q: This course was updated on 11/07/2014. What changed?
A: We added new movies and updated existing ones to include the new Word, Excel, and PowerPoint apps for iPhone as well as discuss Dropbox integration. While most of the course was filmed on an iPad, the apps work very similarly on both the iPad and iPhone. Also check out the Office for iPhone First Look course to explore which editing features are available to all users and which require an Office 365 subscription.