The user interface in the Office 2016 programs will look very familiar to Office 2013 users, with a few subtle changes. In this movie, you will know how to navigate the Word, Excel, PowerPoint and Outlook interfaces, and recognize changes such as the various color codes, the Tell Me assistant for getting tasks done, and the Share tab for sharing and collaborating with others on a file.
- [Voiceover] We're going to begin with quick tour of the user interface in Office 2016. And I say quick because it is going to look very familiar with a few subtle changes that we'll explore in Word, Excel, Outlook and PowerPoint. Let's start with Microsoft Word. Go ahead and launch Microsoft Word if you haven't already. When you launch it, automatically, Word is going to give you down the left-hand side, on top of a color-coded pane, access to your recent files. These are documents you've worked on recently so you can get back to them quickly.
You'll also see older ones, and then there's the option down at the bottom to access other documents that don't appear on this list. So if you wanna go browsing through your computer, your OneDrive, SharePoint sites, et cetera, you can access those from down here. But before we go there, let's go to the right-hand side because you can create new documents from here. You'll notice featured templates including the blank document which is the most common or popular option. But there a number of other featured ones, and then we can go through different categories, Business, Personal, et cetera, even search for templates online.
Now, down the bottom where we see Open Other Documents, we'll click there, which is going to get us into backstage view. And we're accustomed to this, but you're going to notice a different list of options over here than what you see on my screen. For example, you might see your own OneDrive at the very top. There's a continued push to use the cloud. And with your login, in mine up here, David Rivers, you can see I'm logged in to my Microsoft account. We can also see the account name down below.
It's going to be the default location for opening and saving. If you're connected to a SharePoint site in your organization, you might see access to those as well. And if you don't see what you're looking for, including the recent list over on the right, you can click Browse to go browsing your computer. So if we go to the Desktop, that's where our exercise files are likely to be found. If not, just browse to wherever your exercise files are. Double click Chapter1 because I have one here for you, Best of Landon Hotel Guide, it is a DOCX file for Microsoft Word.
We'll give it a click and click Open. And you can work with any file you like. That allows us to get into Word and take a look at the user interface which is, like I said, going to look very familiar with a few subtle changes such as the background color is now blue. And when we flip over to PowerPoint, Excel, even Outlook, you're going to see different color codes for those apps. We'll do that momentarily. We still have our Quick Access Toolbar up here in the top left. We still see our credentials up here in the top right-hand side if we're logged in to our Microsoft account, which you'll want to be if you wanna have access to the cloud.
And then we have our backstage view. By clicking the File tab, we'd get into backstage view where we see some familiar options. The only thing that's gonna look different down the left-hand side here is the Feedback option for providing feedback to Microsoft. So let's just hit the back button to go back out of backstage view. And you'll notice that we still have tabs across the top for the ribbon. There's a new one here, the Draw tab, which you didn't have in Word 2013. But everything else looks the same until we get to the last tab where we see the Tell me what you want to do tab which is actually the Tell Me assistant.
So if you're having trouble finding maybe a specific command or function that you want to perform, you can type it in here. It's not going to give you help on what that function's about, but rather help you get it done. You'll actually do it from here. We'll talk about that in another movie. And the other thing that's different is the Share tab. Here's where we can go to share our document, collaborate with others. If you are connected to the internet and you're using the cloud, you'll be able to share easily with others using several different means and you'll also be able to collaborate on documents, spreadsheets in Excel, PowerPoint presentations, even have, here in Word, live updates so you know who's working on what section and you can see their updates.
Again, we'll talk about that a little bit later, but that's new to the user interface. Now, if you want to open up Excel, PowerPoint and Outlook, I'm just gonna Alt Tab over to Excel which I already have opened up here with a blank spreadsheet. As you can see, the color coding is green. There's the Tell me what you want to do tab or Tell Me assistant and there's the Share tab off to the right-hand side. If we move over now to PowerPoint, we're going to see a Tell me what you want to do assistant and a Share tab over here.
The color coding is orange for PowerPoint and it's a different shade of blue for Outlook. If we switch to Outlook or open it up, you'll see a different shade of blue. There is no Share tab here, we're working in our email and calendars, et cetera, but there is a Tell Me assistant tab that shows up here as the last option on the ribbon here in Outlook. So that's a quick tour of the user interfaces in the apps here in Office 2016, which should look very familiar to you, but with some subtle changes that you'll need to get used to.
- Recognize the changes to the user interface.
- Describe when you would use Touch mode.
- Explain how to quickly format shapes.
- Cite how to quickly choose a chart type.
- Name the pane that opens up when a picture is added to a slide and describe what it does.
- Explain how to import your contacts, email, calendars, and more.