The biggest change a user will notice when migrating from Office 2007 to Office 2016 is the look and feel of the user interfaces. In this movie, you will know how to navigate new and modified areas of the user interfaces for Word, PowerPoint, Excel, and Outlook, coparing changes from the same apps in Office 2007.
- [Voiceover] By far one of the biggest changes you're going to notice when launching any of the apps in Office 2016 vs. Office 2007 is the User Interface. We're gonna spend some time going through the various UI's for each of the apps beginning with Microsoft Word. You can launch it with me. Each of the apps in the suite is color coded so when Word launches, you see the splash screen in blue. You're also going to see this blue panel down the left hand side because when we launch an app here in Office 2016, we start in what's known as Backstage View.
What you're seeing here is access to recent files you've worked on and then down below a link to other documents that do not appear on this list. You'll notice as you hover over these, if there's any that you like to go back to on a regular basis, you can pin them to this list so even if their not so recent, they'll still show up here where you have quick and easy access to get back to them. On the right hand side, you're going to see some options for getting started with new documents. For example, with Featured selected, you're going to see the featured templates, including the old default, the blank document.
Clicking here will launch you into a blank document which is where you arrive in Word 2007 without seeing any of this Backstage View. Now, there are a number of other featured ones. You can see there are categories across the top. When you start creating your own, you'll see a Personal category as well. If you don't see that, you don't have any customized templates yet. You can search for additional templates online so long as you're connected. The other thing that's different is what appears in the top right hand corner. If you're already logged into your Microsoft account, you're going to see that up here and if you're not, you'll see an option to get logged in.
This is important because cloud computing plays a big roll in Office 2016. We'll get into that later. Let's start though by creating a blank document. We'll choose that, the old default and there's our blank page with all of the default settings. One inch margins all the way around, eight and a half by 11 sheet of paper and you can see it's in Portrait mode. Notice across the top it's blue. That's that color coding and in the top left hand corner, we have the quick access toolbar. There's the button that will allow you to customize it, we'll get into that later as well.
Notice over here in the top left corner, underneath the quick access toolbar, there's no Office button anymore, it's a File tab and clicking this will get you back into Backstage View. Give it a click, you'll see all of the options for creating new, opening existing, saving, printing, etc. You'll also see the opportunity to open from specific locations which you can add to if you wanted to so if there are certain locations, folders, network drives, etc., you can add them so you can quickly access them without having to click browse down below.
There's your recent files as well which you can access from this list. Notice that I'm connected to a share point drive, a couple of them actually and a Onedrive which is personal using my current Microsoft account. That's because, in Office 2016, you're going to be encouraged to use cloud computing. It'll be the default save location, open location and if you want to search for files locally, you use the Browse folder down below. Let's click the Back button to go back to our UI where you'll see that the buttons, tabs on the ribbon, even the ribbon itself is a much flatter, cleaner look.
And, you'll notice when you go to the Design tab for example, some changes here. All of your design options fall under the Design tab all together. The other thing that's different across the top of the ribbon is the Tell Me What You Want To Do tab which is called the Tell Me Assistant, Alt+Q is the keyboard shortcut. This doesn't just show you how to do things that you may be having difficulty with but it will actually do them for you. We'll get into that a little bit later as well. If you are logged in, you'll see your credentials up here again and it is a link that you can click to get signed in or sign out if you needed to.
Then, you'll see this Share tab, I like this. This is where you go to share your files with others. Typically using Cloud Computing but there are other options like sending attachments in an email all done from this one tab and we'll explore that deeper a little bit later. The standard buttons your used to seeing for minimizing, maximizing and restoring as well as closing up the entire application appear up here in the top right hand corner. Then down below, you'll see some view options on our status bar in the bottom right hand corner.
There's Read Mode, the Standard Print Layout Mode that we're looking at right now. There's a Zoom slider if you wanted to zoom in clicking the plus sign and zoom out using the minus sign or simply click and drag the slider to the exact level that you want. This is the same as going up to the View tab on the ribbon and you'll see those options here as well. 100%, One Page, if we click that, we can see how it zooms us out to 50%. Depends on your monitor and resolution as well. Or just the page width for example.
That zooms you way in and you can click the Zoom button to choose the level that's right for you. I like to come down here and use the slider. It's a nice little handy feature without having to go to a specific tab here on the ribbon. Down on the bottom left hand corner, there are other status items, the page you're on, the number of words in your document and then you'll see access to things like Proofing and check out this. Macros, if you're using them, can be accessed from the status bar down here as well.
Alright, let's launch the other apps now. Quickly, we'll check out Excel which is color coded green, there's the splash green. We arrive in Backstage View. There's the blank workbook default for starting a new, blank workbook, give it a click and you can see the same flat, clean look. There's the Tell Me What You Want To Do tab, the Assistant, the Share tab, all kind of familiar if you've used one of the apps in Office 2016. Moving from one to the other. Let's launch Powerpoint now, again, this is color coded orange and what you're going to see is Backstage View and access to templates like the Blank Presentation, give that a click.
It too has a Tell Me Assistant and a Share tab in the top right hand corner. If we go to Outlook, it's a little bit different. Give Outlook a click down below or launch it from your Start button and it's color coded blue, a different shade of blue from Word and what you're going to see here is a prompt to log in if you haven't already. You can cancel that, you can be logged in to multiple accounts down the left hand side you're going to see them and access to the folders. There's a Tell Me What You Want To Do tab. Notice there's no Share tab up here.
Doesn't really apply to Outlook but as we go across the ribbon tabs, the clean, flat look that you're accustomed to seeing also applies here in Outlook. Then, we have the different views, the Calender, Contacts, etc., so as you click around those, you can explore the different UI's, different ribbons for each of those views. Alright, let's close up Outlook. We'll click the Close button, same thing for Powerpoint and Excel. We'll leave Microsoft Word open and that's a quick tour of the User Interface that's going to look a little bit different moving from Office 2007.
- Understanding the user interface changes in Office 2016
- Exploring Touch mode
- Maintaining compatibility with older versions of Office
- Opening and editing PDF files in Word
- Visualizing data with Excel sparklines and charts
- Extracting data with Flash Fill
- Exploring PowerPoint themes
- Migrating email to Outlook 2016