Join Gini von Courter for an in-depth discussion in this video Creating a custom cover page, part of Using Office 2013 Themes and Templates for Branding.
- All of us have been admonished at on time or another that "you can't tell a book by its cover" and yet we persist in trying to do exactly that. If we didn't think we could tell a book by its cover, there's an entire marketing industry that would pretty much fall apart because the idea is that we can have a presentation of some small subset, some cover off of a CD, the intial, front page of a catalogue, a report cover and that we will be attracted based on that cover. That if we know a little bit, if we know something about what we see on someone's Facebook page, we think that we know more about them so we're going to invest some time in cover pages because a good report deserves a good cover page.
You'll find cover pages on the INSERT tab, in the same place that we find the other building blocks. A hint that something is a building block is at the bottom you have a choice to Save Something to the Gallery. So, headers, footers, page numbers, textboxes, cover pages. Some have graphics in them, there is clearly a placeholder on the assumption that we are going to swap out and put a different graphic into some of these and some don't have graphics at all. You can choose to do something very different from any of these but I'm going to customize the one that's here.
If I wanted to start from scratch and add graphic elements, that's fine to do as well. Early on we'll want to switch to the DESIGN tab and bring in one of our themes: KinetEco or KinetEcoMesh. Both of them actually are using the KinetEco one and two which has gold upfront, if I'd like to do something different, I could also switch to my KinetEco Report colour scheme, if I wish. There's a place for the document title. It automatuically inserts a textbox for Author, Company and Date and it's saving those as XML.
Now I want to swap out this picture, right-click on the picture, Change Picture and if you have access to the Excercise Files folder in KinetEco Branding, you'll find 4x6 backgrounds and we've been using this one earlier and liking it a lot, it only has solar panels though so if we're going to include wind in this report conversation, we might want to include the sunflowers, solar panels and wind. We'll just drop that in and I'm thinking with that yellow there, I do want to go back to my other colour set. I like that a lot better, this looks good.
Now, I want to be able to save this as it is so I need to select it. I want to make sure that I'm not including my second page, so I'm going to start at the very start of my second page and select up, control home, get everything. Now let's save this. Let's go to INSERT, Cover Page, Save Selection to Cover Page Gallery and this is going to be called "Solar Wind Sunflower". It's going in the Cover Pages Gallery and, of course, I'm going to create a New Category which is called "_My Cover Pages" so it will float to the top of the list and in this case, I want to insert the content in its own page always, so I'll say OK.
There's my customised Cover Page. Start a new document, INSERT, Cover Page, there we go, just like that. Why is it green? Different theme. So if I want to keep this cover page as part of the document, I would just add the rest of the report after this cover page. This is a good time to bring together all of the different parts and pieces that I've been showing you that you can use in Microsoft Word. So this is a time to pull in the document text that you want, to set up the style set that you choose, to set up the theme that you want including making sure you have the colors to put in, your custom header, your custom footer, to create your custom cover page, to save all of that in one document and then we can save the entire thing as a template that's ready to share and a template for this would be called, for example, "annual report." With all of the pieces that you need in place for somebody to create a great branded document that looks exactly like KinetEco, exactly like your organisation, exactly like you.
Your colours, your fonts, your type of layout, your images, all here from the start to the finish of this document to comunicate that the user's experience with you will be consistant, just like the last time the read a document like this from you. That the user's trust in your organization. can remain strong because it is the same brand. They can pick up your document and they go "I know these people, "I know exactly who they are."
- Creating themes for PowerPoint
- Modifying slide masters and slide layouts
- Adding placeholders and instructions to PowerPoint templates
- Creating and modifying Word styles
- Creating a custom header, footer, or Quick Part
- Saving building blocks in a Word template
- Creating Excel templates
- Adding instructions and protection in Excel sheets
- Sharing templates
- Branding in Outlook