Learn how to create a dropdown list in Excel that offer a number of selection criteria and choices in a single cell of the spreadsheet.
(upbeat music) - [Instructor] Dropdown lists are a great way to provide a menu of choices in a single cell of an Excel spreadsheet. To create a dropdown list, first create a new blank sheet in your workbook. Then in either a single row or column, enter the items you want to have appear in your list in the order in which you want them to appear. Make sure there are no blank cells between your entries. Next, select the entire range of cells containing your entries, right-click on them, and choose Define Name.
In the Name field enter a name for your list. Make sure there are no spaces in the name. For the Scope, make sure a workbook is selected so this list will be available to other sheets in the same workbook. Click OK. Go to the sheet where you want the dropdown list to appear and select the cell where you want the list to be. Under the Data ribbon, click Data Validation. Under the Settings tab, select List from the Allow menu. Then in the Source field, enter an equals sign followed by the name of your list.
Make sure it's spelled exactly the same way it was when you created it. Also make sure In-Cell Dropdown is checked, and if it's okay for users to leave the menu unselected, keep Ignore Blank checked as well. Click OK when you're done. Your dropdown list should now be working. (upbeat music)