Unwanted trailing spaces, leading spaces, and multiple consecutive spaces create all kinds of problems with sorting data and matching data via formulas. In an empty column, use the TRIM function to eliminate leading and trailing spaces, as well as reducing multiple consecutive inner spaces to a single space.
- [Voiceover] We're looking at the worksheet…called HR List - spaces.…And as you look in column C,…you can see there're some problems.…We've got some leading spaces in front of these.…Sometimes these don't emerge until we sort data.…You might have had some entries down around 200 or whatever…with leading spaces, we wouldn't see those necessarily.…But if we sort the data, we're going to have a problem.…And there're other potential problems too.…Any time we're trying to make comparison with data…in one column or another or trying to match up words…in text entries, if there's a trailing space…or a leading space in one location and not the other,…we're not going to get a match.…
And sometimes we see too many spaces between words.…All of these can be cleaned up…with the function called TRIM.…Let's show what happens, first of all, if we sort the data.…I'll just click in column C, go to the Data tab,…click the A-Z button.…There's the data and we see these problems.…Now there could be farther down the list some other entries…
Author
Dennis Taylor
Released
4/21/2016The course then dives into data entry and editing techniques, formatting and drag-and-drop tricks, keyboard shortcuts for working with formulas, data management strategies, and chart tricks. Short on time? Make sure to check out the "10 Tiny Tips" chapter for a quick productivity boost.
- Entering today's date or time instantly
- Converting formulas to values with a simple drag
- Undoing and redoing with keyboard commands
- Accessing the Ribbon from the keyboard
- Creating split screens fast
- Navigating in workbooks quickly
- Selecting noncontiguous ranges
- Entering data more efficiently
- Dragging and dropping data
- Performing calculations without formulas
- Applying formatting with keyboard shortcuts
- Using database techniques to work with Excel data
- Working with charts, shapes, and linked images
Skill Level Beginner
Duration
Views
-
Introduction
-
Welcome33s
-
-
1. Top 10 Shortcuts
-
Zoom in and out quickly3m 23s
-
2. Ribbon and Quick Access Toolbar Tips
-
3. Display Shortcuts
-
4. Navigation Shortcuts
-
Navigate within worksheets7m 10s
-
5. Selection Shortcuts
-
6. Data Entry and Editing Shortcuts
-
Accelerate data entry9m 54s
-
Enhance editing tools3m 40s
-
-
7. Drag and Drop Techniques
-
8. Formula Shortcuts
-
Create formulas rapidly6m 26s
-
Use AutoSum shortcuts3m 53s
-
Use rounding shortcuts5m 30s
-
Generate random numbers5m 3s
-
-
9. Operational Shortcuts
-
Re-align imported text5m 44s
-
10. Formatting Shortcuts
-
11. Data Management Techniques
-
12. Charting and Visual Object Tips
-
13. Ten Tiny Tips
-
Conclusion
-
Goodbye33s
-
Take notes with your new membership!
Type in the entry box, then click Enter to save your note.
Press on any video thumbnail to jump immediately to the timecode shown.
Notes are saved with you account but can also be exported as plain text, MS Word, PDF, Google Doc, or Evernote.
Share this video
Embed this video
Video: Clean up spaces quickly with the TRIM function