When you work with colleagues in other departments or other companies, they might not have access to Excel. If that’s the case, they might save their data to a text file. You can bring in that data using the text import wizard.
- [Instructor] When you work with colleagues in other departments or other companies, they might not have access to Excel. If that's the case, they might save their data to a text file, you can bring that data into Excel using the Text Import Wizard. I'll demonstrate how to do that in this movie. And my sample file, or at least the first one that I'll work with, is the ImportTarget dialog box. I have that open right now, so I'm going to bring my text values into here. But let me show you what the text file looks like first.
I'll press Command + Tab to display the TextEdit program. And here I have the ImportData.csv file. That's also in the chapter eight folder. You can see that at the top row I have the order number, date of purchase, SKU or stock keeping unit quantity, and so on. Those are my headers for an Excel table or Excel data list. And then below that, separated by commas, I have values that describe the order.
So order number one was placed on January 1, 2017, and you can see the rest of the information. One thing to note is that because I have commas in my numerical values, for example here in the third row, and I'll highlight it so you can see it more easily, I have $4,951. For that reason, the value is put in quotes. And you can see the double quotes on either side of it. That's because I have a comma that is not meant to be used as what's called a delimiter.
Instead, it is actually part of the value. So with that in mind, I can close TextEdit and go back into Excel and import the data. To do that, I will go to the Data tab of the ribbon and then click the From Text button, which is over on the left side. Doing so displays an open dialog box. So I will click ImportData.csv, which is the file I want to use in chapter eight, and click Get Data.
Doing so launches the Text Import Wizard. I can indicate whether the values are delimited, meaning that there is a character such as a comma separating each field, or a fixed width. In this case, I will select Delimited. And I do want to start the import at row one, and this is, in fact, the file origin, or the text encoding procedure that is used for this file. You don't have to worry about that, Excel's pretty good about recognizing it. Right, everything is good here, so I will click Next.
And here I see that I can identify my delimiter. Currently, Tab is selected. That's not correct, I want CSV. So I will clear Tab and click Comma. And now my data separates out correctly. And I see in my preview that all of the columns appear to be accurate. I'll click Next and I won't worry about data formatting. As I said before, Excel's good about recognizing that. I'll click Finish, where to put the data? I'll just use an existing sheet and in the selected cell of A1, click OK, and here is my data.
I have to admit that I went the long way around, using a comma-separated value file to get it into Excel. In fact, Excel 2019 can read in comma-separated value files directly, so all I really needed to do was double-click it. However, if the data you receive is in a tab-delimited file, then you can use the Text Import Wizard like I showed you to bring the data into Excel.
- Creating workbooks
- Manipulating cell data
- Sorting, filtering, and managing worksheets
- Using core functions and formulas
- Formatting worksheet elements
- Creating and managing conditional formats
- Working with charts
- Adding images and shapes
- Working with PivotTables
- Exporting workbooks
Skill Level Beginner
What you should know1m 11s
1. Getting Started with Excel
2. Managing Workbooks
3. Working with Worksheets, Cells, and Cell Data
4. Sorting, Filtering, and Managing Worksheets
5. Summarizing Data Using Formulas and Functions
6. Formatting Worksheet Elements
7. Working with Charts
8. Working with External Data and Objects
9. Exploring PivotTables
10. Reviewing and Sharing Spreadsheets
Further information1m 2s
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