In this video, learn how to manage notebooks, such as how to delete notebooks you no longer need, rename notebooks, and adjust notebook views such as expanding and collapsing notebook stacks.
- [Narrator] Over time as you continue to work with Evernote odds are pretty good you'll be adding new Notebooks. You'll want to place them in their appropriate containers or stacks. You'll also, eventually, need to delete Notebooks you're no longer using. That's all part of managing your Notebooks that we're going to explore in this movie. If you're following along with me, we have a couple of stacks: a Business stack, a Personal stack with their own Notebooks. All under Notebooks at the very top including the default that we've renamed to Inbox.
So, we know that we have our default called Inbox where contents are going to be sent to when we send content to Evernote automatically, unless we specify otherwise. And when it comes to viewing the contents, we can go over here to our Notes list, click the dropdown at the top and be specific about what we want to view, the contents of User Conference 2018, for example. When we select it, we're going to see the contents down below. Go to a specific stack, like Personal, you'll be viewing the contents. Now, we don't have any notes in any of our Notebooks at this point, so all we're seeing is No Notes Found, but this is where we go to specify what we want to view.
And, in fact, we can even go down to the Trash to see what's in the Trash if we've deleted anything, which we haven't got to yet. But go over here to the left hand side and click Notebooks at the top and you'll be viewing the contents of all your Notebooks, including any stacks, the default. And, if you want to create new Notebooks, you now know there's a few different ways to do that. One option is to go up to Notebooks here at the top and click the plus sign. Let's create another new one here, and we'll call it Trip to Florida. There we go. And we'll press Enter to lock it in.
It stands on its own, it's not part of any stack to begin with, but we can place it in a stack. One option is to right click and go down to Add to Stack. Notice we get to choose from existing stacks or create a new one on the fly. Let's add it to Personal. There we go. At anytime we can remove Notebooks from a stack. Again, by right clicking, you'll see this time Remove from Stack when it's already part of a stack. In doing that, it takes it back out, it's no longer indented under Personal.
And, in fact, eventually, you'll have notes in Notebooks that you no longer need. You can delete an entire Notebook. Watch what happens when we right click Trip to Florida and go to delete it, clicking delete. A little dialogue opens up to confirm the action, but it also tells you that something's going to happen to your notes. It moves all of the notes in the Notebook to the Trash. That's good to know. So, if we did have a number of notes in our Trip to Florida Notebook, they'd all go to the Trash where we could retrieve any or all of them and place them in another Notebook after the Notebook's been deleted.
We confirm that by clicking Delete Notebook. There we go, it's gone. So, of course, we can right click any Notebook to perform all kinds of things, like renaming, like we did in the previous movie, you could use that, too. There's Delete again. We can remove or add to stacks. We can also change the style of a Notebook. Let's say our personal Trip to Barbados Notebook should have its own style. We can go to Style, and from the Style dialogue, do things like Bold it, or maybe Bold and Italics would look good.
Notice over here to the right, we have this little icon that allows us to change the color, maybe to a nice orangey-yellow Trip to Barbados. It kind of looks like the sunset. And when we click Okay, you can see it changes on our list here on the left hand panel. It kind of stands out. So, you can even color code and style code your Notebooks to keep related Notebooks looking the same. You can even choose a style that becomes the default. When we right click and go to Style, any changes we make, we can set as the default so future Notebooks will be created that way.
And, of course, we can turn off things, I don't think we need the Italics. Click Okay and we just altered the style slightly. So, those are some of the things you can do to manage your Notebooks. Over time you will begin to accumulate many, so keeping them organized in the appropriate stacks, or even removing them when they're no longer needed, is a good idea to help keep yourself organized here in Evernote.
- Creating an Evernote account
- Creating and formatting text notes
- Creating notebooks
- Adding screenshots to a note
- Creating a multimedia note
- Clipping web content to a note
- Merging notes
- Finding notes and content
- Tagging notes
- Sharing notes
- Protecting content with encryption