Join Garrick Chow for an in-depth discussion in this video The main window and the Quick Filter, part of Entourage 2008 for Mac Essential Training.
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So far we've looked at the toolbar and the Favorites bar and if you have a keen eye you've probably noticed that selecting categories in the toolbar or clicking items in the Favorites bar changes the content of the rest of the window. When I have Mail selected, I see my e-mail. When I click Calendar in the Favorites bar I see my calendar just as if I'd clicked Calendar up here in the toolbar. So what you see in the majority of the Entourage window is going to depend on what you have selected but I do want to point out some features that all of these areas have in common. First of all, in each category the main window is divided into panes and you can adjust the height or width to the panes by placing your cursor over the separator between the panes and either dragging left or right or in the case of the mini-calendar here, up and down. You can see with a mini-calendar, by dragging it up I can reveal more mini-calendars.
And you can hide or show the calendar by clicking the little button down here. And the mini-calendar does appear in all the other categories as well. This story I heard about the mini-calendar was that it was originally only supposed to appear when you have the Calendar category selected. But one of the Entourage beta testers reported that it was showing up in all the other categories as well and then the other beta testers actually started saying that they wanted to see the mini-calendar at all times too. So Microsoft actually changed it from a bug into a feature. Or so I'm told. Anyway, in addition to resizing panes, in some categories you also have category specific features. For instance, when you are looking in Mail when you select a message, I have this one message from Microsoft Entourage team here, it displays over here in this area called the Preview pane.
So selecting a message here displays it in the Preview pane. Under the View menu you can choose whether this Preview pane is displayed on the right side or below the e-mail list. Some people prefer this view, or even get rid of the Preview pane entirely by choosing None. In which case, you have to double click an e-mail to read it and and opens up in its own window like this. I don't find that the best way to work so I myself prefer the default on the right view. Incidentally though, if you choose to put the Preview pane on the bottom or to remove it at all.
That activates the Columns menu item under the View menu, and from here you can determine which columns appear above your list of e-mails. So for example, maybe I want a Size column. I can select that and so you can see I have a Size column here and these different column headers allow me to sort my e-mail by clicking on them. So I can instantly sort my e-mails by the From address if I wanted to. So if I want all of my e-mails arranged by the sender alphabetically I can choose From. Notice clicking it again changes the arrow from up to down. So if I wanted to go in reverse alphabetical order, I can do that. Or I could sort my e-mail by subject or by the date was sent or now by size since I added that column. You can also drag headers around so if I want the Size column over on the left for quicker access I can just drag it over there and drop it.
And this works the same for other categories as well. If I go over to the Address Book, you can see that I can also add or remove columns here, but I have a lot more columns to choose from here because I have many, many more categories when it comes to working with people's addresses like first name, last name, home, fax, work address, birthday, anniversary and so on. You can even create several different custom categories here. I'll go back to Mail and reset that layout to the default view because I prefer that. I'll turn off Size and go back to on the right for the Preview pane.
Now you can also hide the Folder view here in Mail. If I go to View, Hide Folder List. That's this list of e-mail folders over here, but to me then you don't really have a quick way to access your specific folders. You could add them to the Favorites bar up here if you only go to certain folders by say, going to the Inbox here, but I do prefer to see that folder list so I'm going to show that again. And you might see that the keyboard command for that is Command + B. And that's the general workings of the main Entourage window. Again, I'll be getting into much more specific detail about these areas in each category as we go along, but I wanted to show you the basics of the interface here first.
- Creating and configuring new accounts
- Making Entourage the default email application
- Importing contacts from other applications
- Syncing with Apple Address Book and iCal
- Managing events
- Flagging items as to-dos
- Writing and sending email
- Receiving and saving attachments
- Creating a new project in the Project Center