Join David Rivers for an in-depth discussion in this video Previewing attachments, part of Migrating from Entourage 2008 for Mac to Outlook 2011.
Working with attachments you receive in an e-mail message just got more efficient if you're migrating from Entourage to Outlook 2011. For example, here in Entourage when you receive an e-mail message that contains an attachment, you will see the Paperclip icon, and inside the message itself, you'll see an Attachment section. So you can select the attachment by clicking it, but you can't really see it. Your options are on the right-hand side. To see the attachment, you'll have to open it. In this case, I'm looking at a Word document, so Microsoft Word will launch. Then I will be able to see the document.
Now, I have to flip back to Entourage. I could choose to just save it, but then I won't really get to see the contents of the document itself. Or I could simply remove it from the message. In an Outlook it's a little bit easier. When you receive a message that contains an attachment, you will see that Paperclip icon, but notice in the Reading Pane, you'll also see to the right of the actual attachment, a Preview button. And when you click the Preview button, you can actually just preview the contents without actually launching the program that opens it up, in this case Microsoft Word.
So we can scroll through the document itself. You'll notice at the bottom we have a full-screen option. If you want to go to full screen, just give it a click, click the Close button when you want to go back, and there you have it: the ability to preview an attachment without opening it here in Outlook--a nice little timesaver.
- Creating accounts
- Viewing email conversations
- Archiving Entourage items
- Importing email and contacts into Outlook
- Synchronizing folders
- Using smart folders
- Setting rules for messages
- Previewing attachments
- Checking calendars when scheduling meetings
- Backing up with Time Machine