Join Jan Kabili for an in-depth discussion in this video Desktop photo printing on a Mac, part of Photoshop Elements 11 Essential Training: 3 Sharing & Printing Photos.
All printing on a Mac is done from the Print dialog box, launched from the Editor. You can start in the Organizer, selecting photos there, and then choosing File > Print, or going to the Create menu, and choosing Photo Prints in the Organizer, but if you do that, you will get a little message saying that this function is handled by the Editor. So, I'm going to start here in the Editor to avoid looking at that warning. I've opened four photos into the Editor. I happen to be working in the Expert edit workspace, but you can print from the Guided edit workspace, or the Quick edit workspace too.
To print all four of these, I will go to the File menu, and I'll choose Print, or I can go over to the Create menu, and choose Photo Prints. In the column on the right, I will choose Local printer, because I'm going to be preparing these prints for printing on my local desktop inkjet printer. That opens the Print dialog box. In the column on the left, you can see all four of the photos that I open into the Editor, and from here, I can remove or add photos to the print queue. For example, if I wanted to remove this first photo, I would select it here, and then click the Remove button.
If I want to add photos to the print queue, I will click the Add button, and in the Add Photos dialog box, I will first choose the source of the photos that I want to see over here in the content area. I will leave this set to Photos Currently in Browser, which will show me all the photos that are currently showing in my Organizer. Or, I could choose to see all the photos in my catalog, in an album, all photos with a particular keyword tag, all photos with particular ratings, and so forth. I will click the checkbox just to the left of the first photo to bring it back into the print queue.
I will click Add Selected Photos, and here you can see that photo back in the print queue, and I will click Done. In the center of the Print dialog box, there is a preview of the print on the paper on which I am going to print it. There is also a blue border around the print, and that represents the printable area of the paper. When I do print, this blue box won't be visible on the actual print. Beneath this display, I have some controls for rotating the photo, and if I want to rotate just the photo, and not the printable area, I can click Image Only, and then use the rotate controls, although those don't often come in handy.
I will uncheck Image Only. Here I can cycle through the photos, viewing each one in the display area. Notice, in this case, the printable area is larger than my actual photo. If I want my photo to take up the whole printable area, then I could use the zoom slider, and drag, which effectively upsizes the photo, and crops off some of its height in order to make the width fill this bounding box. I actually prefer not to size and crop my photos this way, because if you drag the slider too far, you could upsize the photo so far that it looks blurry or pixelated in print.
So, I like to keep this set back to its default, and do my resizing and cropping out in the Editor in the Image Size dialog box, and using the Crop tool, as I showed you how to do earlier in the course. That way, I get the most control over those functions. Down here, I have the option to change the position of the photo on the page. By default, the photo will be centered on the page. If I uncheck Center Image, I can then move over the bounding box around the photo. I don't want to hover over the photo itself, but rather over the bounding box. My cursor will change to this plus symbol, and then I will click and drag to move the photo on the page.
Some people like to add a little extra space under the photo, or if you're printing test prints, you might want to move your photo all the way up to the top left, and then you will have space to print other photos on multiple runs through the printer. If I want the photo to be back in the center of the paper, I will come down to the Position area, and I will check Center Image. Now that I've got everything set up on the paper, I will come over to the column on the right, and I will walk through the three simple steps there to print my image. First, I will select my printer from the first dropdown menu.
If you don't see your printer listed in this menu, then exit out of this dialog box, and go to the printer manufacture's Web site, and look for the latest printer driver for your printer. Download it, and install it, and then come back in, and you should see your printer listed here. Next, I select the Paper Size from this dropdown menu. The available paper sizes will depend on which printer I've selected in step one. I'll leave that at US Letter. I can use these two buttons, the Orientation buttons, to change the orientation of the photo on the paper.
The default is landscape, or horizontal, like this. If I click the other button, I get this portrait, or vertical orientation. I will go back to the landscape orientation. The third step is to select the actual size of the photo as it will print. What I like to do is size a copy of my photo before I come into the Print dialog, using the features in the Image Size dialog box, and the Crop tool, as I showed you how to do earlier in this course. And then here, I'll just choose Actual Size, and that will print that copy of the photo at its actual size; in this case, 4 inches by 3 inches, and at the resolution that I chose in the Image Size dialog box in the Editor.
But if I haven't done that, I can choose a custom size here, or I can choose from one of the standard print sizes up here. I will choose one of the standard sizes; 3.5 by 5 inches. This particular photo is 4 inches by 3 inches, which is a different aspect ratio than 3.5 by 5. So again, the photo isn't filling out the entire blue bounding box. If I want it to print at 3.5 by 5 inches, then I will click Crop to Fit, and in this case, that scales the photo up, so that its width is 5 inches, and it's actually cropping away a little bit of the height, so that it prints at 3.5 inches.
In the next section, I will choose the number of copies of each print that I'd like to have. So, if I set this, for example, to 3, in this case, I would get 12 separate pages, each with a single print; 3 copies of each of the four open images. At this point, if I weren't making a specialty print, like a print with borders, or one for iron-on transfer, or if I weren't following a color management workflow, I would just come down and click the Print button. But I do want to show you the color management settings which are available by coming down, and clicking More Options first.
In the More Options dialog box, here are the specialty print settings. I am going to click on the Color Management choice in the column on the left. By default, Elements is set to have the printer manage color, and if you're just making casual snapshots, or if you don't care about getting exactly accurate color in your prints, then this is a fine choice. It's simple, and in most cases, the color will be fine. But if you're concerned about getting as accurate color as you can in your prints, and you followed all the steps in the color management workflow that I set out in an earlier movie in this chapter, then you may want to change Color Handling from Printer Manages Colors to Photoshop Elements Manages Colors.
You won't be able to change the Image Space, but you will want to set the Printer Profile to the correct profile for your combination of printer and the paper you are going to print on. Now, sometimes you won't see that combination of printer and paper here in this list. I'll tell you what to do about that in a moment, but let me just finish this workflow first. I will select my Printer Profile, and then I will come down to the Rendering Intent field, which is a formula that's used in the color management translation process. I usually leave this set to Relative Colorimetric, which is the default, but if I don't like the color in the print, sometimes I will come back in, and change this to Perceptual, and do another print, and see if I like that better.
Those are the two best choices in this menu. This little warning means that because I've chosen to have Photoshop Elements manage color, I'm going to want to disable my printer's attempts to manage color, so that the two don't conflict. And I will be able to do that later, after I click the Print button. Now, I mentioned that sometimes you won't see your combination of printer and paper in the Printer Profile menu. Well, what should you do then? In that case, I recommend that you come back and change Color Handling to have your printer manage colors, and in most cases, you'll be happy with the color.
Then later, after you click Print, you will want to enable your printer's color management features. We'll take a look at all that in just a moment, but I am going to set this back to Photoshop Elements Manages Colors. Again, I will get the right Printer Profile, and I will click OK. The next step is to click the Print button. And when you're on a Mac, you get a different result when you click Print than you do when you're on Windows. On Windows, this would just set your printer to printing the photos. But on a Mac, if I click Print, I get my Mac OS X printer settings for my particular kind of printer; in this case, my Epson Artisan 50.
I will click Show Details, and here I can see all of the printer settings available for my particular kind of printer. You'll see different settings here if you have a different kind of printer. But, for the Epson, if I click here, I see that I have settings for Paper Handling, for a Cover Page, Print Settings, and more. Let's take a look at the Color Management settings. You can see that by default, my printer's settings for managing color are enabled. You'll remember that warning that we saw back in the Color Management settings reminding me to turn off my printer's color management, so that it doesn't conflict with Photoshop Elements' attempt to color manage.
So, I'm going to come down here, and click Off (No Color Adjustment), and then I will click Print. And that's all there is to do. My printer is now busy printing copies of these four images, with the parameters that I set up in the Print dialog boxes.
Jan explores online sharing features of Photoshop Elements 11: emailing photos, sharing them on Facebook and Flickr, and uploading video clips on YouTube, Vimeo, and the Adobe Photoshop Showcase service. The course also offers some advanced tips on preparing photos for publishing on the web and for exporting photos in various formats and sizes. The course wraps with a look at printing photos on both Windows and Mac OS computers, and ordering prints through Photoshop Elements 11.
- Creating a contact book
- Emailing photos and PDF slideshows
- Sharing photos on Facebook, Flickr, and SmugMug
- Sharing videos
- Creating interactive albums
- Exporting albums to a drive or disk
- Preparing photos for print
- Watermarking photos
- Printing on Mac and Windows