Join Oliver Schinkten for an in-depth discussion in this video Surveying students using Google forms, part of Teacher Tech Tips Weekly.
- Hi, welcome to Teacher Tips, I'm Oliver Schinkten. This week, I want to share a tool from Google with endless possibilities. The tool is Google Forms and you may have heard of them. But other than having students complete assignments, what else can we use Google Forms for? I want to show you how we can create a Google form, offer some creative uses for them, and end with showing you how to create an interactive, digital rubric. If you do not already have a Google account, I highly suggest signing up for one, as Google provides a ton of very useful tools.
As part of your gmail account you have access to Google Drive, which contains Google Documents, Google Spreadsheets and Google Presentations, all which are similar to Microsoft products such as Word, Excel, and Powerpoint. You also have access to some other tools including Google Forms. The easiest way to access Google Forms is through your gmail account. First, I'll navigate to my gmail account. And at the top you'll notice a square icon for Google apps.
Click on this and select Drive. This is where all of your Google Drive files will be stored. A great thing about Google Drive is that all of your files are stored in the cloud, and you'll be able to access these files from any computer with an internet connection. Once in Drive, we need to select New, More, and Google Forms. As you can see, this brings up a blank Google form. The first thing that I want to do is to title the form.
The default setting is for Untitled form, which we obviously do not want to keep. I'm going to click on the title and rename it "Getting to Know You". Below the title, I can enter a form description. I have one already created so I will paste it into the description area. I believe that a very powerful use for Google Forms is to use them in order to learn more about students throughout the year. The more you learn about your students the easier it is to build rapport and to help personalize their learning experience. When creating these forms, I have found that most students are excited to share about themselves.
But I keep it to five to ten questions. Anything longer than this and you run the risk of overwhelming them and compromising the quality of their responses. Next, we are ready to start creating questions. A wonderful thing about Google Forms is that they allow students an interactive form to answer questions and then all of the answers, from anyone who completed the form, are stored in one spreadsheet. This makes accessing the responses easy and efficient. We will look at how to see the answers in a moment. But for now, let's enter in some questions.
I'm going to enter in the first question which I will list as First Name. Although you can set Google Forms to capture the email address of the person answering the question, I recommend including first name and last name questions if you want to see who the survey is by. If you want the results to be anonymous, obviously this wouldn't be necessary. Once I enter the question, I have the option to enter help text. For this question, it seems self-explanatory but I may want to add something such as the name you prefer to be called by in the beginning of the year.
This is a great way to find out if Michael likes to be referred to as Mike or Brooklyn likes to be referred to as Brook. So I will put in here "the name you liked to be called:. You also have the ability to set the type of question you would like it to be. You can select from a text, paragraph text which is longer, multiple choice, checkboxes, choose from a list, scale, grid, date, time, and others. In this case I want to select a text question.
I have the option to make it required, which for this one I'm going to, and I will click Done. In order to add another question, I will click on Add Item. I'm going to type in Last Name, make it a text question and make it required. A third question I want to add, I'll click Add Item, and I want to make this one a date, I'm going to ask students for their birthday. I'll select date, and by default it says include year. I'm actually going to uncheck that.
I don't need the year. I'll type in here, "What is your birthday?" and I will have that one required, as well. Click Done and now you have that question. I do think it's important to know students' birthday. It's a great feeling to say happy birthday to a student as they walk in. They'll most like wonder how you knew when their birthday was. Next, I will answer another question and a different type. I'm going to enter in one that has a scale, which allows students to place an answer on a continuum.
I'm going to type in "What are your feelings toward school?" and it's a scale question and I want to make one "I strongly dislike school" and five "I love school". This one's not required, I'm going to push Done. And as you can see the students can answer anywhere along that continuum. I also want to show you how to edit a question and in this case, this is a good one to edit. I'm going to edit it because I believe that when you have a Likert scale like this, that it's best to make it an even number.
I want to make it one through six. This forces students to take a stand, they can't go with the middle answer that's easy with undecided. It's more one, two, three, are they leaning towards disliking school? Or four, five, six, are they leaning towards loving school? I'll click Done and that one has been edited. After all the questions are entered, you will want to make sure that your form settings and confirmation message are set. At the top of the page are the form settings. We can select whether or not we want to show a progress bar at the bottom of the form pages, this one isn't long enough to do that, only allow one response per person, I do want to check this one.
And the last one is to shuffle the question order. I'm not worried about that here. At the bottom you'll notice the confirmation page. By default, students will receive the message, "Your response has been recorded." I would like to change that, however. I'm going to click inside here and put "Thank you, I'm looking forward to a great school year." Next, we have a couple things to choose. We can select Show link to submit another response, in this case, we are not doing that, Publish and show a public link to form results, this is a private survey, so I'm definitely not going to do that.
And then at the end Allow responders to edit responses after submitting. Here, I'm actually not going to allow that either. Now when the form is completed, we can send the form to students by clicking Send form. When you click on this, it'll give you a link to share the form. If you copy this link, you can paste it, email that to students or place it on a website and students can click on it and answer it. You can also share it out via social media. Another option is to send the form via email.
If you wanted to you could enter the email addresses of those you would like to receive the email. one option you have is to include the form in the email, meaning that the form will be embedded right inside of the email. I'll cancel this. Finally, let's take a look at where the answers to the survey will be stored. At the top, click on View responses. The first time you do this, Google will ask you if you would like the answers to be integrated into an already existing spreadsheet, or if you'd like to have a new spreadsheet to be created.
Personally, I've checked the Always create a new spreadsheet so it doesn't even ask me, as I'd always like these to be in a new spreadsheet. By default, the new spreadsheet will have the same title as the survey with the word responses in parentheses at the end. As you can see, all of my questions are included at the top of the columns. They're not any answers yet as nobody's taken the survey. As students take the survey and submit their answers they will immediately appear in this spreadsheet, which is extremely convenient. In the next video, I want to quickly show you how to create a digital rubric that you can use to assess student projects and give immediate feedback.
Let's check it out.
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