Join Sean Colins for an in-depth discussion in this video Getting prepared for enrollment in Apple deployment programs, part of iPads in Education: Deploying 1:1 iPads.
- As you might expect, it's important to be prepared before going into the Enrollment process for all of these programs. If that's surprising to you, you probably haven't enrolled in a lot of Apple programs before because there are some unique Gotchas associated with enrolling in Apple programs sometimes and it's a good idea to get your ducks in a row ahead of that. So, let's take a look at what's necessary for you to prepare yourself for enrollment in Apple's Deployment programs. So, first, there's a checklist for getting your email set up.
You're gonna either set up a district or school email account, and really, this is kind of the same thing... For administration of devices. The important thing here is that you want to make sure that the email address is set up within your school's actual email domain. This is part of their verification process. So, that's the part after the @ symbol and it should be @ whatever your institution is and that should be the actual email domain associated with your school. So, that's very important. Also, within this email checklist, you're gonna set up an email delivery group so that if you send an email to that address, it can go to a group of people within your organization.
You're gonna test any email addresses that you wish to use and make sure 100% that you can receive emails that are sent from Apple at that email address. What do we need to do after that email is created? Well, you're going to create a VPP-only admin, and that is going to be able to create additional administrators that can do things with specific programs. So, for example, if you sign up for VPP first, or DEP first, once you get into the overarching program website, you'll be able to go in and whichever programs you've enrolled in, either the Volume Purchase Program, the Device Enrollment Program, or the Apple ID for Students program, also fondly known as the You 13 program, those will be listed there and you'll be able to create new admin accounts within the system, that can use either one or all or a couple of those different programs and be administrators for them.
It's very important that you realize that you can separate that out. This can help you later on. Especially when you think about the Volume Purchase Program because this is a purchasing admin and if you're a district and you're setting up a whole district-wide purchasing system, you may wanna create different Volume Purchase Program administrators for each of the different campuses or maybe you've got different programs within the school district, and you wanna keep those things separate just for convenience or ease of administration. Now, some Gotchas, you're never going to use a personal Apple ID or ever use the Apple ID that you create during this enrollment process for an iCloud account or an iTunes account.
It'll break the whole system. Also, you're not going to re-invite an admin after created because you can't. So, you wanna be sure... This is why I've mentioned this before about the email account. You wanna be really sure that that email works so that when Apple sends the invitation to that email address, it actually goes in there. You can't re-invite, you can't change the account once it's created, and you also can't delete them at the time of this recording. So, choose wisely. All logins for administrators on these deployment accounts require two-step verification.
So, be ready with a device that can be used for two-step verification whenever you're at the point where you're creating the Apple IDs. That device should also be available to the administrator that will have to log in with that Apple ID because whenever that administrator wants to log in, the system will request that they get that two-step verification four digit code and enter it into the website so that they can continue the login process. The next thing, the first name that you use to enroll in this account will always be used with that account.
Even though that name is associated with an Apple ID, and you can go to the management of Apple IDs website and change that first and last name associated with the Apple ID, you'll notice that when you go back to the deployment website, that name is back to the original one that was used for setup, and then if you go back to Manage Your Apple ID, the first and last name are right back to where you started again. It will not allow you to permanently change that first and last name at the time of this recording. So, choose wisely. Make sure that the person who's setting this up is someone who's gonna be with your organization for a long, long time.
- Getting funding for your classroom technology
- Setting up an Apple Education account
- Choosing an iPad model
- Enrolling in Apple programs
- Planning a Wi-Fi network
- Setting up mobile device management (MDM)
- Getting free and paid apps
- Configuring MDM profiles
- Exploring 1:1 deployment alternatives