Even though it's convenient and provides fast performance, syncing files locally also takes up disk space. But you can select with folders should sync, and which ones should not. Selective syncing is the focus of this movie, which is geared for photographers using this robust cloud sharing and backup platform. Hosted by photographer and writer Derrick Story.
- [Instructor] Selective Sync is really an important thing to understand about Dropbox. And I'm going to show you why here. We're going to do a demonstration, actually. And hopefully it'll work. (laughs) I have my fingers crossed. That's why I have the little hard drive right up here. Because what I want to show you right now, is how much space I have available. I have 26 gigabytes available, which really isn't very much, but this is a working machine with lots of video on it. And you know, that's what happens. What I want to do is change my selective sync settings to try to free up a little bit of space.
Now, the way Dropbox works, is that it keeps files on all the computers that are part of the Dropbox network, are part of your account. And that's why it works so well. That's why it works so fast, because boom. It doesn't have to get the files from the cloud. They're right there on your computer. However, over time, as you fill up your Dropbox, then your computer can also be storing a lot of those files, and you may want to free up a little bit of space on your computer, knowing that if you unsync a specific folder, that you still have it in the cloud, you still have it in the Dropbox, it's just not on your computer.
So let me show you how that works. Let's set that up right now. I'm going to go to my Dropbox icon. We're on the desktop right now. We're going to go to Preferences, and right now I'm going to go over to Account. And see right here, Selective Sync. We're going to change our settings. So at the moment, all the folders that have check marks on them have files on this computer. All of these folders, whether they have a check mark or not are in my Dropbox in the cloud.
So that's the way that works. Now, at the moment, what did I say we had here available? 26 gigabytes available. Alright, let's turn off selective sync for a big folder. Let's turn it off for Camera Uploads. I don't need those images here on this computer. I have them in the cloud. These are all the images going from my iPhone, and my iPad, and basically everywhere else. I don't need them on this computer.
This is a movie-making computer, so I'm gonna un-check that box, and now I'm going to update. And we get a little message. Those files will be removed from this computer's Dropbox. From this computer's hard drive, right. But they still will be available on the web and other devices. In other words, they'll still be in your Dropbox in the sky, so let's update. And it's working away. Alright, I think it's finished, so we can take a look.
Just to make sure. Alright, so that box is not checked. Alright, let's take a look at our storage. Go here. There we go! I just had to wait for it to update. There we go, yay! Alright, so we went from 26 gigabytes available, and then we changed our sync settings. We took out Camera Uploads, they're not here anymore.
And look at that, we freed up all that space. We went from 26 to 44.62 gigabytes. Now, I could change those settings again. We come back here, going back to camera uploads I could check that box and the Dropbox again would sync, and this time it'd bring those files back onto my computer and then we would go back to where we were before, which is 26 gigabytes available. So that's really neat, and you have complete control.
So, on one computer that has maybe a whole lot of storage attached to it, then you could have your entire Dropbox mirrored there. And then on other computers, especially computers that you use for travel that maybe don't have as much storage, well then, just have the essential things. Maybe a couple share folders from Dropbox, and maybe your PDFs and owners manual and a few things like that. And just have those, so you're not taking up very much space. Remember, you can always change them as long as you have an internet connection you can make a change and add or subtract, but you are in control of this and it works really well.
So I'm going to go ahead and cancel this here. The last thing that I want to tell you, is that you can unlink this Dropbox altogether on this computer if you just want to have nothing on here. You don't want to connect it to Dropbox at all and you want to just click that button right there. But generally speaking, I think most of the time you're going to want some sort of connectivity and then all you do is manage how much space you're using on your computer for Dropbox right here in Change Settings by Selective Sync.
Really cool, take advantage of it, and be in control of your Dropbox.
- Understanding free vs. paid Dropbox plans
- Installing Dropbox
- Setting up shared folders
- Syncing and selective syncing
- Setting up the Dropbox mobile app on iOS and Android
- Sharing photos and albums
- Copying and moving files
- Uploading photos from a memory card or computer
- Using Dropbox with Lightroom, Photos for OS X, and Capture One Pro