This video explains how to use Dropbox for file backup, as well as how to store all of your daily work in Dropbox so that it is automatically and continuously backed up.
- [Narrator] Dropbox is a great way to back up the files that are on your hard drive. Backing up a file is as simple as putting it in a folder. Let me show you how. When you installed the Dropbox application on your computer, the installer created a special folder named Dropbox on your hard drive. If you can't find this Dropbox folder on your computer, click the Dropbox app icon in the upper right corner of the screen on a Mac, or in the bottom bar in Windows, and click the folder icon. This will open a special Dropbox folder on your hard drive.
Typically the Dropbox folder is located in your Home folder on your Mac or your User folder on Windows. On my Mac, Dropbox also created a Favorite in my sidebar that is a quick shortcut to the Dropbox folder. To back up a file or folder to the Dropbox servers, just drag some files and folders into this Dropbox folder. I've got a folder of files here on my desktop, and I really should store these in my Dropbox folder so they're backed up. So I'm going to move them in there by just dragging them.
When I do that, you'll see these little blue arrow icons to the right of each file or folder. These icons indicate that the file is actively syncing to the Dropbox server. Once a file has completed syncing, the blue icon is replaced by a green check mark. You can also monitor the progress by watching the animated Dropbox icon in the upper right-hand corner of the Mac screen or the bottom right-hand corner of the Windows screen. If I click on this Dropbox icon, I can also see information at the bottom here that shows me how many files are remaining to be synced and how much longer it's going to take, kind of a rough estimate, but it'll give you an idea.
Normally, there's no need to keep track of the synchronization. It all just happens quickly and quietly in the background. How quickly the files will sync to the Dropbox server is dependent on your connection speed, of course. Keep in mind that many homes and businesses are connected to the internet in such a way that they have much slower upload speeds and download speeds. Removing a file from the Dropbox folder will remove it from Dropbox.com. In other words, your Dropbox folder and your storage space on Dropbox.com are always in sync.
Once you understand how this works, you can either manually drag files to and from your Dropbox folder, or, better yet, what I recommend is that you use your Dropbox folder as your work-in-progress folder and store all your stuff in there. In other words, just save your files right into your Dropbox folder on your hard drive directly from your application, such as Word and PowerPoint and Photoshop and any other programs that you use. That way, as you work on your files, they're continually backed up without you even needing to think about it. Backing up your files is quick and easy to manage with Dropbox.
Just put the files you want to back up in your Dropbox folder, or, even better, use the Dropbox folder for your daily work, and Dropbox will take care of the rest.
DISCLAIMER: This course includes trademarks owned by Dropbox, Inc. This course has not been prepared, approved, or endorsed by Dropbox, Inc.
- Identify the main purpose of Dropbox.
- Describe the benefits of cloud storage.
- Discover two methods used to safeguard your confidential files.
- Explain how Dropbox can be used for version control.
- Recognize features that allow file-sharing with users outside of Dropbox.
- Practice quick, convenient ways to share photos and videos.