In this video, learn how to create to-do and task lists, assign tasks to specific users, create completion deadlines, and mark a task as completed.
- [Instructor] Dropbox Paper includes a feature for quickly creating to do and task lists and assigning completion dates to specific people in your group. Here we have a Dropbox Paper document that's shared between Jonathan, Victor and Jennifer. To begin a task list, I can just click the plus icon to the left of a paragraph and click on the start checklist icon or I can just type an opening square bracket, followed by a closed square bracket and then a space and it will convert it into a task for me.
You could select existing text and turn it into a task list by just choosing the task list icon from the formatting bar that appears. You can reorder items in a list by just grabbing the little tactile rub strip to the left of the item and dragging it up or down in the list. I really like this feature, you can assign a task to a specific user and I can do that by just hovering over the little at symbol on the right-hand side and choose one of the people who is collaborating on the document.
So we're going to assign Victor to plan the grand opening reception and Jennifer is going to test the reservation system. Now instead of choosing Jennifer here, I could, if I want, if it's more comfortable for me, I can just type at and begin to type her name and that works also. Now I want to make sure that Jennifer gets the testing of the reservation system done by next week, so I can click on the little calendar icon and choose next Friday and now she's got a due date.
Now the reason to assign tasks to individuals and to choose due dates is this actually sets off a notification process. So Jennifer and Victor are going to receive notification various ways, we'll talk more about that in another movie. They're going to receive notifications that tell them the due date and tell them that the task has been assigned for them, et cetera. To delete a task, you can drag through it, like any other text and hit the delete key. But you might not want to delete a task, you might, instead, want to just mark it as completed.
And to do that, you just click inside the checkbox and that marks the task as being finished. This little task list feature of Paper is surprisingly handy, since these are frequently needed in small group workflows.
DISCLAIMER: This course includes trademarks owned by Dropbox, Inc. This course has not been prepared, approved, or endorsed by Dropbox, Inc.
- What is Dropbox Paper?
- Creating and editing documents
- Inserting images and tables
- Sharing documents
- Creating tasks
- Printing and exporting documents