Join David Rivers for an in-depth discussion in this video Reading and sending email in Outlook, part of Dragon NaturallySpeaking Essential Training.
- With most mail programs, like Microsoft Outlook, using Dragon NaturallySpeaking is great for dictating content in email messages, but we can also move around the screen using some basic commands that we're going to explore right now. I'm in Microsoft Outlook, and when I open it up, you can see I'm looking at my Inbox. So, let's turn on our microphone, and explore a little bit with Outlook. "Move down. "Open mail. "Click Reply.
"Click Close. "Click Reply All. "Click Close. "Click Reply. "Thank you for the information, comma, "new paragraph... "David. "Click Send. "Click Close. "Click New Email. "Karen. "Move down.
"Press Enter. "Press Tab. "Press Tab. "Latest figures. "Press Tab. "Hi Karen, comma, new paragraph. "Do you have the latest figures for your department? "Question mark. "New paragraph. "The sooner you can get these to me, comma, "the better. Period. "New paragraph.
"Thanks, comma, new paragraph. "David. "Click Send." OK, I'm turning off the microphone now. You can see how easy it is to open up email using "open mail," and we can reply using the commands as we would do them, so, "click Reply," or "click Reply All." "Click Forward" would work as well. Anything you see up on the ribbon, you can use the click command to select them. And, of course, by using the command "click Close," any windows that are open can be closed.
And, if we wanted to create new email, we say, "click New Email." And, just as we would use our Tab key to move from field to field, we can say, "press Tab," or "click Tab" if it's a Tab at the top of the ribbon that you want to select. We'll get more into navigating a little bit later. But by saying "press Tab," it's the equivalent to pressing it on the keyboard. And then, simply dictating the contents you want in those fields, and using the click command to click the Send button when you're ready. So those are some basic commands here in Microsoft Outlook.
They'll work in most mail programs as well. And, in fact, if you use a different email program, whatever your default is, when you say, "open mail" from a desktop environment, here in Windows, for example, your default mail program will open up and you can continue from there. But again, most folks will be using their mouse and their keyboard in conjunction with Dragon NaturallySpeaking, but for those who can't, it's good to know we have some basic abilities here to move around our screens, without even touching the keyboard or mouse.
Viewers also learn how to control the Windows desktop, open and close apps, and work with popular software like Word, Outlook, Excel, and web browsers.
- Creating a Dragon profile
- Dictating basic text
- Correcting errors and actions
- Dictating numbers
- Formatting text
- Making revisions
- Using Dragon NaturallySpeaking with other programs
- Controlling the mouse and keyboard with Dragon
- Improving Dragon's accuracy