Backing up your important documents is incredibly simple with Dropbox. In this tutorial, you will learn how to use Dropbox for quick and easy file backup, as well as how to store all of your daily work so that it is automatically and continuously backed up.
- Dropbox is a great way to backup the files that are on your hard drive. Backing up a file is as simple as putting it in a folder. Let me show you how. When you installed the Dropbox program on your computer, the installer created a special folder named Dropbox on your hard drive. If you can't find the Dropbox folder on your computer, click on the Dropbox app icon in the upper right corner of the screen on a Mac, or in the bottom bar on Windows, and click the folder icon. This will open the special Dropbox folder on your hard drive.
Typically, the Dropbox folder is located in your home folder on your Mac, or in your user folder on Windows. On my Mac, Dropbox also created a favorite in my sidebar that is a quick shortcut to the Dropbox folder. To backup a file or folder to the Dropbox servers, just drag some files and folders into the Dropbox folder. When you do that, you'll see these little blue arrow icons to the right of each file or folder. The blue arrow icon indicates that the folder or file is actively syncing to the Dropbox server.
Once the file has completed syncing, the blue icon is replaced by a green check mark. You can also monitor the progress by watching the animated Dropbox icon in the upper right-hand corner of the screen on a Mac, or in the bar at the bottom of the screen on Windows. If I click that icon, Dropbox also tells me at the bottom of the little window that drops down what it's doing at the moment. Normally, there's no need to keep track of this synchronization, it all just happens quickly and quietly in the background. How quickly the files will sync to the Dropbox server is dependent on your connection speed, of course.
Keep in mind that many homes and businesses are connected to the Internet in such a way that they have much slower upload speeds than download speeds. Removing a file from the Dropbox folder will remove it from dropbox.com. In other words, your Dropbox folder and your storage space on dropbox.com are always kept in sync. Once you understand how this works, you can either manually drag files to and from your Dropbox folder, or, better yet, what I recommend is that you use your Dropbox folder as your work-in-progress folder, and store all of your stuff in there.
In other words, just save your files right into your Dropbox folder on your hard drive directly from your application, such as Word, and Powerpoint, and Photoshop, and any other programs that you use. That way, as you work on your files, they're continually backed up without you even needing to think about it. Backing up your files is quick and easy to manage with Dropbox. Just put the files you want to backup in your Dropbox folder, or, even better, use the Dropbox folder for your daily work and Dropbox will take care of the rest.
- Signing up for Dropbox
- Backing up your files
- Synchronizing files
- Sharing files and folders with anyone
- Sharing photos and videos
- Commenting in Dropbox
- Using the Dropbox mobile app
- Using Dropbox as a simple web server