Join Curt Frye for an in-depth discussion in this video Printing and exporting map files, part of MindManager 2016 for Windows Essential Training.
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- In business and academic settings, many tasks can be performed electronically. For example, you can save your MindManager map as a map file and e-mail it to a colleague. However, if your colleague doesn't have MindManager installed on their computer, you can always print your map, or save it in another format that they might be able to read. I will show you how to perform those tasks in this movie, and my sample file is the Print.mmap file which you can find in the Chapter One folder of your Exercise Files Collection. This map deals with a project for refreshing hotel rooms.
Let's say that I want to print it out, or save it in another format. There are a number of ways that I can print, and the quickest is to go to the Quick Access tool bar, at the top of the ribbon. Click the Quick Print button. As you can see form the Tool shift that appears, when you move the mouse pointer over that button, clicking the Quick Print button, sends the map directly to the default printer without making changes. That means clicking that button does not give you the opportunity to change the number of copies, color vs. black and white, one vs. two sided, anything like that.
It will just print one copy with your base settings. If you want to have more control, you can go to the File tab of the ribbon, and click Print. Here, you have a number of options available to you. The first is Quick Print, which is what I talked about earlier, it just sends the map directly to the printer without making any changes. The there's Print, which displays the Print dialog box. I'll show you that in a moment. Then, there's Print Preview, which allows you to preview what your job will look like when it's printed, and make any changes. So, if you click Print Preview, you can see the page as it will be printed.
And then, I'll go ahead and click the Close Print Preview button, then use the File tab to go back to the Print page, and finally, you can go to Page Setup, where you specify Margins, add a Header and Footer, change Page Orientation, and so on. I'll describe how to use Page Setup options elsewhere in the course. But, for now, let's click Print, to go to the Print dialogue box. The Print Map dialogue box allows you to change your printer, number of copies, and other properties as well. If you press the keyboard shortcut, ctrl + p, this is the dialogue box that appears.
When you're ready to print, you can click the OK button, or in this case, I don't want to, so I'll just click Cancel. Now, let's say that you want to save your file in a different format. To do that, you can go to the File tab, and click Save As, to display the Save page of the backstage view. Here we have Save As, which opens the Save As dialog box, Save a Copy, Save a Copy of a Filtered Map, or Save All Maps, so in other words, if you have multiple maps open at the same time, and you want to save them all in one go, you can click Save All.
In this case, I want to change the File Type, so I will click the Change File Type button, under File Types. Here I have a number of different types that I can choose from. I can save it as a map, which is the default format, as an XML file, as a Template, or as a Theme. Templates are base files that you can use to do some preset changes to the basic maps that are available. And, a theme is a recording of the Formats that you have applied to a map, that you would apply to other maps as a set.
You can also change the folder, and name of the file, as well as the format, by clicking the Save As option. So, I'll go ahead and click Save As. That displays the Save As dialog box. If you want to open the Save As dialog box directly, which I often do, you can press F12. So, from here, you can give the file a new name.
In this case, I'll call it PrintTest. If I wanted, I could also change the file type. So, I'll click the Save As Type control, and I have a number of options available to me. In this case, I will export it as a PNG graphics file, and I'll click Save. In this case, I get the Image Export settings. I can select my color quality, 24 bit's almost always fine for modern computers, you don't have to worry about file sizes as much as you used to. You can also change the zoom size, by changing the size of the image, or you can type in the number of pixels directly.
If you're ready to export your file, you can click OK, or in this case, I'll click Cancel. The specific sequence of dialog boxes that you see, will depend on the format that you choose to export your map to. Once you're ready to share your file, if you are working with a colleague who does not have access to MindManager, you have a lot of options, from paper to electronic files to make sure that they can have something to work with.
Author Curt Frye also explains how to best format map elements and present them, either by exporting elements into a slideshow or running the presentation right from MindManager. Finally, viewers learn how to review maps and distribute them to others.
- Creating and importing maps
- Adding topics and subtopics
- Creating and positioning callouts
- Defining relationships between topics
- Drawing boundaries
- Enhancing topics with hyperlinks and tags
- Creating map tag indexes
- Adding images to a map
- Formatting maps
- Changing map themes
- Balancing a map
- Changing map views
- Managing tasks with MindManager maps
- Reviewing and sharing maps