In group environments, you may want to put the catalog on a network so many users can access it. In this video, Derrick Story shows you how to set up a networked catalog in Capture One Pro.
- [Instructor] You can put a Capture One catalog on a network server and share it with many different users with a few constraints, and that's what we're going to be taking a look at in this movie. You'll see right now that I have a catalog open, and you'll see that it's our referenced catalog, it's the one that we had used earlier in the training on a local hard drive. But now I've taken that hard drive and I've plugged it into a router and I've accessed it through the network and now I'm looking at it over the network.
Let me show you what I did, we'll back out of this for just a second. Alright so here we are. So here's our media drive. You recognize that but it's a different color. (laughs) It's blue now, remember it was orange in the past, and that is because it is on a network and you could see right there the little wifi sign telling you that it's on the network. So if we open it up, we see what we've always seen, we see out referenced catalogs, so there's that. And here are our master files.
So they're all there. So everything looks fairly normal, right? Now the nice thing about this is that not only can I access this with the computer that I'm recording this title on, I can also access it with a computer that's downstairs that's also on the network. So more than one person at a time can access this referenced catalog and that is great for group environments for in the office, for things like that. So let's go back to our Capture One catalog and see what the constraints are.
In order for this catalog to be viewed by different users at the same time, it has to be locked, and you can see locked right here. Which means that it's a read only. So people can browse the images, and multiple users can browse the images at the same time. And if you wanted to take an image out of the library, in other words export an image out of the library, you can also do that so I can select an image, go up to file, go to export images, choose a variant, and we will do long edge.
Let's see here, we'll change this to pixels and we'll make that 1600 pixels, like that. We'll send it to the desktop, and off to the races we go. So there it is, so it's reading the master file that's on the network, on the network server which in my case is downstairs, and what I did, I just plugged the hard drive directly into the router and then I accessed it from all the computers.
There's our notification that the export was successful, and here it is right here. So that's very handy and a lot of times in a group environment, that's all people need to do. They need to browse the images, find what they want, download it to their particular computer and then use it for whatever project they're working on. Alright let's go back to Capture One Pro 10, just for a second. Now if I wanted to edit an image, let's say I double click on this and I go to the editing tools, you'll see that none of that can happen, alright? So no editing at all and that also includes metadata, right? So these fields are not open anymore, I can't add information to them.
Now in order to edit, I would have to unlock the catalog and that can be done from any of the computers. So you go to file, and you go to unlock catalog. Now there's a catch to unlocking the catalog, and you're going to see it here in just a second. First you get the message, when a catalog is unlocked, it is possible to make changes to the catalog but it can only be opened by one user at a time, okay? Unlocking will fail if other users are working on the catalog.
So you go okay, I don't think anyone else is in there right now so you click on unlock, and then you find out, ah, this catalog is in use by, well Derrick Story who is working on it downstairs on his computer. So I'd have to send a text message to Derrick and say hey, can you close out of Capture One Pro, I need to make a few changes and then I'll let you know once I finish those changes, because I need to unlock the catalog and then I'll re-lock it so you can get in there. And then Derrick will text me back and say hey, can you wait just two minutes and then it's all yours? You know, the sort of thing that happens at work.
So I say okay, I can't unlock it right now so I'll just click okay and then Capture One is notoriously slow, (laughs) on this reconnecting after it's denied you unlocking it. I've run into this to a number a times. We could probably sit here and watch this for a long time, I'm not going to. What will happen is and sometimes what I have to do in this situation is just go ahead and quit Capture One Pro and then open it back up.
So it's really best not to do that whole unlocking thing unless you know the coast is clear. Oh wait, hey, look at this. It came back, I did this whole thing about how it can take forever and it wasn't horrible. Alright so when you first open the catalog, then you see that the catalog is locked and cannot be modified. You'll get this every time you try to open a locked catalog. Okay, so I'm going to say I acknowledge that and we'll say okay and we'll come back here and we'll go back to work.
So that is a look at having a catalog on a network, it's really handy, you have to have someone be the ringmaster is what it really comes down to and that is the person that would usually make changes to the catalog, add images, do the editing, and so forth. Let the other folks know to log out of the, do a little maintenance, maybe it's something that you could do in off hours or something like that. Do the maintenance, then lock it back up and then when everyone comes to work, it's locked and they can do what they need to do, which is usually browse and download the images.
But it certainly can be done and it's not a bad system at all and I'll tell ya, just the fact that you can access a Capture One Pro catalog, referenced or managed, we have been working with a referenced catalog but it works great with managed too. The fact that you can do it on a network with many users, I think is really cool.
- Deciding between a session or catalog
- Choosing between a managed or referenced catalog
- Importing files for sessions and managed and referenced catalogs
- Integrating a session into a managed and referenced catalog
- Using the Import Session command
- Creating a project in user collections
- Adding an album to user collections
- Adding pictures to an existing album and a project
- Configuring a Smart Album in user collections
- Showing information for albums and projects
- Exporting projects and albums as catalogs
- Using the Folders panel