Join Anastasia McCune for an in-depth discussion in this video Recording multiple types of projects at once, part of Captivate Advanced Techniques.
- In this lesson we're going to actually record a software simulation in Captivate. When getting to record a software simulation, you have to set up your recording settings and choose the size of the recording window you want to work with. I've already completed those steps. Notice that I've got the Demo, Assessment, and Training boxes checked. I want one of each type of software simulation, and by making those selections, Captivate will record all three for me at once. We'll watch each one after recording. Before you hit Record, practicing the steps you're going to show is always recommended.
I've practiced the steps ahead of time, so hopefully I'll do it right. Let me walk you through what we're going to show. I'm gonna move this Captivate interface out of the way. First, we'll select the K-Eco 13 Watt Bulb from the first drop-down. The calculator will immediately show an updated price. Then we'll show choosing Commercial instead of Residential, and the price updating to reflect a 5% discount for commercial customers. There are discounts for buying in bulk, so next we'll click in the text box, type 15 and hit Enter on the keyboard to show the additional 1% discount for buying between 11 and 20 bulbs.
Clicking the Get Price button after typing 15 would also work, but we're gonna show it hitting Enter. Remember that Captivate 7 takes screen shots when you click or press Enter. Captivate 6 only takes a screen shot when you click. So if you're using 6, you'll have to click the box again now, so we have a screen shot of the updated price. Now I'll type 25 and hit Enter to show the 2% discount for buying between 21 and 50 bulbs. If you're using Captivate 6, you'll have to click in the box again at this point to make sure that we have a screen shot of the updated price.
Finally, we'll type 75 and hit Enter to show the 3% discount for buying 51 or more bulbs. Finally, we'll click one last time to make sure we have a screen shot of the final price. Now I'll narrate the steps we just went over out loud while recording so you can do them if you're recording your own Captivate project at home. So I'm going to refresh my browser so the calculator starts out at the defaults. Now I'll click Record, wait for the countdown to go away, and then go through the steps.
So first I'm going to select the 13 watt bulb. (digital camera shutter) Now in the next drop-down, I'm gonna choose Commercial. (digital camera shutter) Now I'll click to select the text box, type in 15 and press Enter. (digital camera shutter) If you're using Captivate 6, you need to click to select the text box again now. Now regardless of if you're using Captivate 6 or 7, press backspace to erase, type in 25, and then press Enter.
(keyboard typing) (digital camera shutter) If you're using Captivate 6, click to select the text box. Now regardless of if you're using 6 or 7, press the backspace to erase, type in 75, and press Enter. (keyboard typing) (digital camera shutter) Now I'll click one last time outside the box to get a final screen shot. (digital camera shutter) That's the last step so I'll press "end" on my keyboard to end the recording. (digital camera shutter) If you're Mac, you probably don't have an end key on your keyboard.
Command Enter is the default keyboard command to end a recording. If you can't get Captivate to quit recording via keyboard shortcut, you can click the Captivate icon in the system tray on a PC or in the Dock on a Mac. So back in Captivate, we now have three projects: Untitled Demo 1, Untitled Assessment 1, and Untitled Training 1. We're going to watch each one. If you've been following along on your computer and your projects are a little different than mine in terms of color or other little things, probably some of your Captivate Style Settings are different than mine, and that's okay.
Later on we'll fix it so everything matches. For now, it's efficient to just watch what we've recorded. So let's preview the demonstration. I'm going to go to the Preview button and choose Project. (screen clicks and keyboard typing) So this is the demonstration or the view it project where the user is meant to simply watch what's going on on the screen.
You can see that Captivate has inserted highlight boxes that show us where we're meant to click for each step as well as text captions that give instruction. Note that if you're Captivate 6, you won't have the text captions that say Press Enter. You'll hear the typing sounds for when we typed in the quantity of bulbs to purchase. Now granted there's some work to do here. For example, we'd probably want to go through and make the text captions more descriptive than just having the word Select. That font size is awfully small as well. We'd probably also want to go through and change the size and position of the highlight boxes.
Now how well Captivate does with things like the text that shows up in those text captions can depend a lot on the software you're trying to record. If you're recording a process in something like Microsoft Word or Photoshop, or even a browser, usually a more descriptive name appears. I'm gonna move away from Captivate for a moment, and go to my browser. So, for example, if in my browser I opened a new tab by clicking, it would say Click the New Tab button. If I went to clear my browser history by clicking the Settings menu, it might say Click the Settings Menu.
For softwares that might be proprietary to your company or even built with HTML, like what we've recorded, that information isn't always there to be fed into the Captivate text captions, so you have to go and edit them later. We're not gonna do that now. For now, we've just seen how the demo project truly was a view it project. We just watched the actions shown on the screen. Let's move to the Untitled Training 1 project and preview this one. So at first, it might look like nothing is happening, but remember that this is a training simulation. It's a do it project, so we're meant to actually be performing the steps ourselves.
So the first thing that we're supposed to click is the drop-down to change to the 13 watt bulb. Notice that as I approach the drop-down with my mouse, this little caption comes up. It's technically called a Hint Caption and it tells me to Click here. I think that text could be a little more descriptive. It would be better if it said something like Click to open the model drop-down. The point is that it's trying to help me along, so I'll click the correct spot. The next step is to click the 13 watt bulb. Again I get a little Hint Caption. I'm gonna click in the wrong spot on purpose, and Captivate shows us what's called a Failure Caption.
I've failed to click the correct thing, so it's letting me know. Now I'm gonna click in the right spot, and I'll continue on. Here we see a Hint Caption for selecting Commercial from the drop-down, and another Failure Caption if I do the wrong thing. Now the next part is a little funny. The next step is to click in the quantity box and type 15. Captivate waits for the click, but then it shows the typing happening for us for the 15, 25 and the 75 as well. If you're using Captivate 6, the timing is also a bit weird here because it will be waiting for you to click in the box again before it actually shows the typing.
Now this meant to be a training simulation where the user actually types in the number instead of it being done for us. This is happening because in the previous lesson in the Captivate Preferences, we told Captivate to show keystrokes that are being typed. Captivate created a little mini movie in our slides to show the typing. That was fine for the demonstration, but obviously we see here that that doesn't make much sense for an assessment. No worries, for the moment we'll just leave it. So that's the training simulation. Let's close this and now we'll preview the assessment simulation.
Again, this is a do it project, but this is an assessment where we're really being tested on our ability to do the steps correctly. When I go to click on the first drop-down, notice that we get no Hint Caption. We are truly expected to just perform the steps on our own. So I'll click the first drop-down. That's the first step. Now the second step would be to choose the 13 watt bulb. Notice that I get the Failure Captions pretty easily. Captivate has inserted click boxes in the spots we're meant to click on, but obviously there's some work here that could be done in terms of the placement and sizing of those.
Now I'll change the next drop-down to Commercial. Now we're meant to type in the quantity. (keyboard typing) Captivate just goes along and the quantities are being typed in for us since, again, Captivate recorded those keystrokes. If you're using Captivate 6, this end part is probably more confusing since it will be waiting for you to click in the text box before the typing shows up. The point is that the assessment simulation is a lot like the training simulation. The biggest difference is the absence of Hint Captions on the assessment simulation.
I'm gonna close the Preview. Now again on both of those simulations, it would be better to not have the typing done for us. Also, for instance, here on Slide 2, we could fix the size and placement of the click box and modify our Failure Captions to give more helpful feedback. If you really wanted to be strict, you could delete the Failure Captions entirely, and just make the user keep on clicking until they figure it out. So now you've seen the difference between demonstrations, view it projects, and training simulations and assessment simulations, which are do it projects.
The way things stand now, if we wanted to show new KinetEco employees how to use the calculator and let them get a chance to practice the steps, we'd have to edit and polish up the demo version of the training and one of the two assessment versions. For some projects and content, it might work wonderfully to have the view it and do it portions two separate pieces. For this software simulation where the tool we're using is pretty simple, I think it would work well to have kind of a hybrid of a demonstration and the assessment. For instance, tell them the first step, then let them perform it.
Then tell them the second step, then let them perform it, and so on. In theory, that's kind of similar to the training assessment with the Hint Captions. In all honesty, I'm not that impressed with Hint Captions. I think it's weird that you have to almost click in the right spot before the Hint Caption comes up. I would rather use text captions so that we can really control the timing and even give multiple instructions at once if needed. So I'm gonna all three of the Captivate documents we created and get ready to record a new simulation that will combine the best of demonstrations and assessments in one project.
- Recording multiple types of projects at once
- Creating and applying custom styles
- Using templates and skins
- Working with master slides
- Aggregating multiple lessons
- Creating and populating question pools
- Capturing and displaying a user's name
- Using conditional actions to control object visibility and navigation
- Choosing and configuring interactions
- Using Text-to-Speech to create voiceovers
- Recording a video demo
- Adding accessibility features to projects