Join David Rivers for an in-depth discussion in this video Importing from PowerPoint presentations, part of Up and Running with Captivate 7.
In a previous movie, we learned how we could begin a brand new Captivate project from an existing PowerPoint presentation. It was a great way to get a head start. But if you already have a Captivate project well underway. And you want to insert some slides into the project that maybe already exist in a PowerPoint presentation, they can be imported. That's what we're going to do right now. We're going to work with our New Hire Orientation project, a file called KEOrientation0301. You'll find it in the Chapter 3 folder of your exercise files.
It's a little bit different than we where we left off. You'll notice there's only 23 slides and the last slide, when you click the film strip, is a question slide. So we're actually missing a couple of slides. Maybe a results slides here to display the quiz results and a conclusion or closing slide. They already exist in a PowerPoint presentation, so we're going to go get them. And to that, we go up to the Insert Menu, click there. And Select, there it is, PowerPoint Slide. Now that doesn't mean we can only import one slide at a time. We can select the slides we want.
But first, we need to chooses where they're going to appear. This is a thumbnail list of our current slides in our Captivate project. All we have to do is select the slide where we want our imported slides to appear after. And in fact, we want them at the end of our project. So we're going to go to the last slide, slide 23, question 6, select it and click OK. Now we're prompted to find the PowerPoint presentation containing the slides we want to import. It's called KEOrientation 2013. Again, you'll find it in the chapter 3 folder of your exercise files.
If you don't have PowerPoint installed, select the .PPT version of this file. You can double click it or click once and click open. And you'll notice that the slides will be converted. Temporarily we see the presentation in PowerPoint before we flip back. And each slide now needs to be converted even though we may only use one or two slides from the entire presentation. So we have our progress bar showing us the conversion progress. Once it reaches the end, we'll get to choose which slides we're importing.
This next screen should look familiar to you if you were following along with me when we created a new Captivate project from a PowerPoint presentation. These are all of the slides represented by thumbnails. Notice that each of the check boxes next to Include are checked off. In other words by default, we're ready to bring all of these slides into our Captivate project. Well, we really don't want to do that. We only need the last two. So we're actually going to clear all of these check marks by clicking the Clear All button. And now we can go through the list and pick and choose the ones we want to bring in.
It's the last two, so click the check boxes next to include for those last two. And how do we want to advance from one slide to the next? Well, your two choices are on the drop down next to Advance Slide. By default It'll be on a mouse click. In other words, learners will click the slide to move to the next. And what that does is it places a click area over top your slide. But if you want full control over this, maybe you slide timings for example, you can choose Automatically. Let's do that.
We can always change it after the fact in our Captivate project and we will. They are linked one after the other. Perfect, we'll click OK. And the two slides are imported after our last slide in our project. So you can see them here, there's our result slide. The last thumbnail is our closing or conclusion slide. Notice the results slide is titled Results, comes across from PowerPoint but our conclusion slide did not have a name, does not have any title. Text or anything on it. So you can see it's simply slide 23.
That's what it was in the PowerPoint presentation. We need to rename that, so let's click and drag over the name field over here on the right hand side in the Properties panel and give it a name. Let's call it Conclusion. And hit Return or Enter on your keyboard and it's locked in. So that's how we pick and choose the slides we want to import into an existing Captivate project.
Learn how to make a presentation from scratch or with built-in themes, import images and PowerPoint slides, and add interest with animation, widgets, and video. Plus add built-in smart learning interactions to your projects, which add more complex interactivity. You'll also discover how to prepare for and record a software simulation, synchronize video, add audio, and build quizzes into your project.
- What is Captivate 7?
- What's new in Captivate 7?
- Setting up preferences
- Creating a project from scratch
- Creating a project from PowerPoint
- Adding text, shapes, and images
- Using hyperlinks, widgets, and interactive elements
- Inserting smart learning interactions
- Recording a software simulation
- Setting up a quiz
- Using multiple choice, true/false, and input questions
- Publishing your project