Join Aaron Quigley for an in-depth discussion in this video Adding audio, part of Captivate 8 Essential Training.
Adding audio can be a great way to engage the learner in your presentation. Now there's several ways that we can add audio, and we're going to talk about both of them in this video. The first way is if we have an audio file already created. Using our media insert button, we can select Audio. And then choose that file and embed it directly onto a slide, or cut it up and embed it over multiple slides. We also have the opportunity to record our own audio. For example if you wanted to have narration on a slide. You can simply open up the audio record, hit the record button. Speak through the narration like attached to the slide that you have currently selected. Once you hit stop, and save, it'll automatically add it to that slide. In this video however we're going to go ahead and add some background music for this welcome slide. What our goal is is when the learner navigates away from the front slide. And they get to the president's welcome some background music would start playing. I'd like that background music to play for as long as they're on this slide. And then to stop playing when our learner hits the continue button to continue the training. Let's go and take a look at how we do that. Our first step is to make sure that the slide we'd like to add audio to is selected in the film strip. Next, let's come up to media and select audio. In the chapter three folder of the exercise files, there's some intro music we can select, and then click open. Now that Captivate 8 has imported our audio file, we have a couple of options here. The first option we can do is to actually have this slide extend out the full length of the audio file. We could also choose to distribute this audio file over several slides or we can also distribute it over several slides but maintain the slide timing. For this particular example we're going to go ahead and have the slide change to match the length of the audio file. And we'll talk about why we're doing that in just a second. Let's go and click OK. So this audio file, which is about two minutes long, is now matching the length of this slide, which is about two minutes long. The reason I'm choosing to do that is I'd like the learner to be able to land on this slide. Take their time reading it. And then they have the option to click continue to move on. If for some reason it takes them two minutes on the slide. When the music ends, the slide's going to automatically advance to the next slide and the presentation will continue. Now there's a few things to keep in mind when you extend slide time. Let's go and take a look at the timeline to see what just happened. Here I can see that the slide itself is now 142 seconds long. Also, anything that was part of the slide template or the slide master has also extended to be 142 seconds long. But we have a few things on the slide that we added such as the smart shape. Which is the white box behind our logo, as well as this button. And when I find those on the timeline I can see that they are still only three seconds long. Now, I could come over and I could hover my cursor at the far right hand side of one of these elements. And I could click and hold and start dragging it out until I get it to 143 seconds. The faster way to do this is to go ahead and select the items by holding down the Shift key. And then clicking on multiple items, and then right click with the mouse. And we're going to scroll down until we see Show for the rest of the slide. If I select that, these items that I had highlighted are going to automatically be extended until they reach the end of the slide. Which is right down here at 142 seconds. I'll do the same thing for this SmartShape. I'll select it, right-click, scroll down until I see Show for rest of the slide. And it's now the proper length that we need. Let's go ahead and close out of the timeline by double clicking. So at this point, we've added audio to this slide and I can tell that the audio is added by the small audio icon directly below the slide in the film strip. But if I were to just play this project right now, we would not hear that audio. And the reason is, is we originally paused this slide so that it would stay paused. Until the learner clicked continue. And that's going to cause us a problem with this audio file. So what we need to do is to click at the background of the slide so that only the slide is selected in the film strip. We're going to come over to the properties panel, and we're going to go under actions. For the entrance of the slide now, we don't want to do anything. We want no action take place, which means that the slide is just going to play, the audio's going to play. It's just going to playing for the 143 seconds. Now in the exit however, we could select pods. If we select pause that means that at the end of the audio session and the slide session which is the 143 seconds. The music would stop playing but the slide would not go away. It would remain in it's pause state. Untill our learner clicked on the continue button. However, because it's such a long duration i'm going to go ahead and say, no action on exit. So, if for some reason, our learner were to sit there on this slide for the 143 seconds. And allow our background music to play all the way through it's entire duration, they would automatically move on to the next slide. Let's go and preview this to make sure it's working. From the Preview menu, I'm going to build the entire project so it'll open up in my web browser. And I'm going to go ahead and press the play button. Now our project are playing but remember this first slide is paused until they have an action.
I'm going to go ahead and click start training. Now we haven't added the start training button at this point in the course. If you're not using the exercise file for this course and this button's not available, you can use the next button in the controls. Here you can see our music's playing perfectly. If I click on the continue button, we automatically advance to the next slide and our presentation continues.
- Choosing a project layout
- Applying and changing themes
- Adding text, media, and shapes
- Inserting interactive elements and widgets
- Adding audio and video
- Adding closed captions to video
- Using responsive templates, text, and images
- Accessing elearning
- Creating software simulations
- Publishing a Captivate project