Join Chris Mattia for an in-depth discussion in this video Organizing project media, part of Camtasia 2018 Essential Training.
- [Instructor] In this chapter we'll explore ways to help you get and keep all of your project media organized and import additional footage into Camtasia. Now, creating screencasts often requires you to incorporate additional media such as images, audio, video, text, slides and more. If you're creating a series of screencast, then you'll have many common elements that you'll reuse over and over in your movies. How you choose to organize, back up and track all of these assets will depend on your particular workflow that you develop for yourself.
Now, in my own work, I've adopted the following organizational structure. It all starts with a Template folder that I'll duplicate for each new course or series that I create. Now, you can create your own template by making a series of empty folders that reflects your particular workflow and add blank or partially started files for common types of assets that you use in your series. Now, organize your template in the same way that you tend to work. Now, I have a copy of my table of contents or ToC which acts as my overall guide to the series.
Number each chapter and each movie in the ToC and then use those numbers throughout your series so you always know what files go together. Next, I have a Scripts folder. Now, to save yourself time, create starting text files and name each file with your naming sequence. You only need to make a couple of these. My template has starting files for five chapters with three movies in each chapter. If you need additional files, then simply select any one of those, copy it and paste in another copy and just rename it as needed.
Next, focus on creating the unique assets that you'll need. I have a Prep Files folder with sub folders for graphics and slides. The Graphics folder is where I keep any of my original artwork that I'm using in my series such as logos in their native file formats such as Adobe Illustrator or Photoshop files. In the Slides folder, keep the PowerPoint slides that you use in your series. Keep a separate presentation file for each movie and use the same naming sequences as you did for your scripts.
If you have a slide layout that you tend to use, make sure that all the blank files are using that particular layout and enter in any common information that appears in every single one of your movies. And this'll really help you speed up your development process as you prepare and record each movie. Now, since I typically need to create sample or exercise files for my courses, I have a folder where I can save those files here as I work. The project Media Files folder is where you should keep any files that you'll be editing in your Camtasia projects.
I like to keep a separate folder dedicated to each type of media just to stay a bit more organized. Now, for your Camtasia recordings folder, open up Camtasia and go to your Camtasia Recorder. Then click on Tools, Options and on the General tab under Record To, click the File Options button. At the bottom under Output Folder, click the Folder icon and navigate to your Camtasia recordings folder, then keep hitting OK as you navigate back out to save all these and you can close your recorder.
This way Camtasia will automatically save all of your recordings as you make them into this one folder for you. Now, just remember to change that preference when you go to work on a different course or a series. Next, I have a folder for saving my Tech Smith Camtasia project files in. Notice that each movie gets its own project file. Now, for my project files, I generally only set the default background color as we saw earlier but if you have a common intro, outro, or music track that you always use, then set those up before duplicating your project.
Basically anything that you can do to save yourself time later, do it in your template. Now, in a later movie, I'll show you how to create your own custom library of assets inside of Camtasia so a lot of these assets can be inside of Camtasia ready for you to add and mix into your project. Next, having an export folder allows you to export and keep a clean local copy of every single movie that you create. Even if you share your final movies directly to online services, having a local copy of your finished movies is always a good idea.
Finally, after exporting and sharing your movie, create a self-contained zip archive of your entire project so that it contains all of the media that was used in that project and place it in here and we'll step through how to do this in a later movie. You can then move your zip archives off to your backup drives or to a cloud service for safekeeping. If you ever need to come back to a movie, everything is gonna be right here ready for you. Now, setting up all of these files and folders may seem like a lot of work but once you have your template structure established, you can duplicate your main template folder and this will duplicate all these files and folders and save you hours of setup time for each course or series that you create.
Now, if you're only creating a single episode or movie, then an organizational structure like this is overkill but if you're creating even a handful of similar movies, then spend some time thinking about the kind of files that you create over and over again, come up with a simple structure that works for you, after each episode, look at your structure and ask yourself, does it still make sense? If it does, great, if not, make refinements until you discover the structure that works best for you.
- Why use Camtasia?
- Recording, editing, and sharing your first screencast
- Choosing and calibrating a microphone
- Choosing the area of the screen you want to record
- Recording mobile devices
- Handling mistakes
- Editing audio and video in Camtasia
- Creating a Zoom-n-Pan animation
- Using the PowerPoint add-in
- Creating and editing captions
- Creating interactive quizzes
- Exporting and sharing movies