This video explains how to use Keynote's Outline View to plan and sketch out a presentation from scratch
- [Man] A common way to create a brand new Keynote Presentation is to first start up Keynote, choose to create a new document, select a template, I'll just make sure we can see the whole thing here, and then from here you can customize the text on this first default slide. In this course we'll be using a fictitious hotel chain for our examples, and also add a subtitle here, and then from this point we can add images and other elements and then click the "Add Slide" button to start working on the next slide.
And although this is a perfectly good way to work, one issue with this method is that you can only see the contents of one slide at a time. Yes, you can see the thumbnails over here on the left for each slide, but you can't always tell or remember what's on each slide by looking at the thumbnails. Keynote actually has four different view options that you can take advantage of. Click the "View" menu here to see them. So you can see the default view here is called "Navigator View", but if for example you just want to let the slides themselves take up as much space as possible, you can switch to "Slide Only" view.
There's also a "Light Table" view, which lets you see the scope of your entire presentation at once, and I'll talk more about using this view in it's own movie later, but for now let's take a look at "Outline view." "Outline view" gives you a way to quickly jot down the ideas or points that you know you want to get across in your presentation by typing them directly in this panel instead of working on the slides themselves. So you can see the text from my first slide already appears here, with the main title, and the subtitle as a bullet point below it. I also have a number two for the slide that I just added but there's no text here yet.
So instead of typing on the slide I can type here in the Outline panel. Notice the text appears simultaneously on the slide. Now when I press "Enter", that automatically creates the next slide in the same style, and I can type the title of this slide too. I'll press "Enter" again. So you can see how this can be a really quick way to generate a bunch of slides, each with a title or topic that you want to discuss, and then you can go back and start adding the details, which you can also do here in "Outline Mode".
For example, I'm gonna drag the line for Slide four up into the right, until I see this blue highlight line appear under the North America slide. That turns it into a bullet point. So now this a quick way to jot down the points I want to talk about on this slide. So I'll type New York and press "Enter", it immediately gives me the next bullet point, and in this way I can quickly enter all of my bullet points.
And if I now want to continue working by adding another new slide, I can just drag this empty bullet point down into the left and there's my slide four. And this works in the other direction too. I can type directly on the slide itself, and our text shows up in the Outline pane, and if I add some bullet points on this slide, you can see they show up here as well.
Now as you're working, you may decided to rearrange some of your slides which you can easily do from here in "Outline view." Just drag the slide headings into the order you want them to appear. So if I want Europe to follow North America, I can just grab its icon, and just drag until I see that line appear where I want it. You can even drag bullet points to further indent them, or even drag them down and turn them into their own slides. Maybe our hotel chain has several New York locations, and I want to list them all on one slide.
As you're working you may find it easier to use keyboard commands to create slide headings and bullet points. I'll click the last bullet point here on the last slide, and if I press "Tab", that further indents the line. And you can press "Tab" several times if you're making a list or outline with lots of subitems, or you can press "Shift Tab", to outdent it. Now if I continue to press "Shift Tab", that turns the bullet point into its own slide. I'll just press "Tab" again to make it a bullet point again, but you can see that with Outline Mode, I've quickly created almost half a dozen slides, and sketched out the basic layout of my presentation.
Just be aware that generating new slides this way always creates the new slides with the same style as the previous slide. If you wanna add slides with a different layout, come up to the "Add Slide" button, and select a style from here, then each subsequent slide you create will use that layout until you change again. So "Outline Mode" is great for quickly sketching out the basic order of your presentation. Once that's done, you can switch back to the "Navigator view", or any of the other views to work on the specific details of your slides.
- Adding calculations to tables
- Saving custom styles
- Matching colors with the Color Picker
- Animating objects on a single slide
- Using Magic Move between slides
- Skipping slides for shorter presentations
- Controlling the presentation with an iPhone or iPad
- Recording your slideshow