There are a few more tips to help really make your presentations stand out as professional and well planned. Handouts emailed in advance and recorded sessions for those who cannot attend will let people know that you value their input.
- You're confident in your materials and you believe you've done everything in your power to make a great video presentation. But there are some extra steps you can take, I call them pro tips, that will showcase your leadership abilities. Having the foresight to consider how to have your viewers better understand your material is simply great communications. So consider doing things like assigning someone who will be dialing into the meeting, like an assistant, to take notes while you're talking. It's treating it like a board meeting, perhaps, where minutes are being written down as a record or documentation. Not only is this a great way to keep track of the high-level talking points, but the notes can ensure everyone is aligned after the call. A hard copy of the material is also very valuable so people can reference the presentation on paper if they ever need it. In addition, right before you start your presentation, just make sure to announce that you have someone taking notes, and that at the end of the call you'll send the notes out to everyone. By having this prepared and letting everyone on the call know, they'll be impressed with your consideration simply because it's quite unexpected on a video call. Another great tip is to consider recording the video conference. There are some software tools out there that allow you to record your PowerPoint presentation while showing your face on the side of the screen. The beauty of doing this is that you can send the completed presentation to those who couldn't make the call or even save and upload the presentation so that it could disseminated to a wider audience. However, if recording the conversation is something you want to do, just make sure to announce it to everyone on the call because they may be recorded as well. These tips are additional things to do while on a video call. Though they may need a little bit of preparation and setup beforehand, they're extra steps that can leave a wonderful impression.
Learn how to shine on video conference calls. Communication consultant Jessica Chen provides expert advice to look and sound confident, collected, and smart on your next conference call or video presentation. Discover how to prepare your material, how to contribute to the call, and how to incorporate engaging visuals. Get body language, posture, and wardrobe tips to make a powerful impression. Finally, learn the technical details to building a mini "studio" for conducting calls, including choosing a webcam, lighting yourself, and placing a microphone for quality sound.
- Recall the characteristics of an effective PowerPoint used during a video conference call.
- Explain why you might look at the screen, rather than the camera lens, during a video conference call.
- Recognize the best strategy for positioning a laptop and its camera for the most flattering and engaging look.
- Tell why a salesperson might use a pull-down backdrop screen during video conferencing.
- Summarize the leadership skill used to make sure all attendees are on the same page after a video conference.