This video shows you how to save a default appearance for text boxes in Keynote.
- [Narrator] Creating presentations can get pretty repetitive at times, especially if you're trying to maintain consistency in the appearance of the various elements of your slides. For this exercise I'm gonna create a new presentation with the gradient theme. Here under the format settings I'm gonna change the master to blank just so we have a blank area to work with. For example if you often add text boxes to your slides you probably know you do this by clicking the text button up here and that adds a new text box with the word text in it and it's formatted in the default style for this particular theme.
Then you can click in the box to add your own text. For instance maybe I often use text to create captions for illustrations in my slides. Then you can format the text to suit your style or presentation. Maybe I'll make this bold oblique. I'll drop the point size down and let's make this a light red. Maybe that's what I want the text on my slides to most often look like. But now when I add another text box it still shows up in the default style.
Then I would have to set the font size, the style and the color all over again. Obviously it would be much easier to have new text boxes appear already formatted the way I want. To do this just select the text you formatted then go to the format menu down to advanced and choose set as default text box appearance. That's it. Now when I create a new text box, the text shows up in my preferred format. All I have to do is place it where I want and then click inside to type my text.
Just as a bonus tip here, if you already have text on the page and you want to format it in your preferred style, select the text that's already formatted and choose format copy style then select the unformatted text and choose format, paste style. There it is. Now one thing to be aware of here is that setting the default text style for text boxes only applies to the presentation you're currently working in. If I were to create a new presentation and click the text box, notice that appears in the default style for this theme.
However you can copy formats from presentation to presentation. Back here in this presentation I already chose copy style and that should still be saved in Keynote's clipboard. If I switch back to the other presentation with this text selected if I go to format paste style you can see that copies over. From this point if I did want my text boxes to appear like this by default, I could then go to format, advanced, and set as default text appearance to make that happen.
There you have some tips for working more quickly with text formatting.
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- Adding calculations to tables
- Saving custom styles
- Matching colors with the Color Picker
- Animating objects on a single slide
- Using Magic Move between slides
- Skipping slides for shorter presentations
- Controlling the presentation with an iPhone or iPad
- Recording your slideshow