If you have files that you have created using Google Apps, you will need to convert them into Microsoft Office files before you can open them in Word, PowerPoint, or Excel. In this video, see how to convert and download a single file and how to download several files at a time.
- [Instructor] If you're making the switch to using Office, but you have some documents that were created in one of the Google apps then you're going to need to convert those files to Word, Excel, or PowerPoint files. Fortunately that conversion is really easy to do. There are two ways you can go about it. Let's start with converting one file at a time. So I'm looking at a bunch of Google apps files I'm going to double click on this one to open it up. Now this is a Google Docs file, a word processing file, but the process is the same for Google Sheets or Google Slides. Once you have your document open you can just go into the file menu choose the sub menu labeled download as and you'll see there are a bunch of options, but because we're migrating to Microsoft Office I want to choose the Microsoft Word document or if I were in a Google Slides document I would choose Microsoft PowerPoint and so on.
So if I select this it will convert the file to Microsoft Word and download it to my computer. So when I click that depending on which web browser you're using you'll probably see a message like this asking you to confirm that you want to download the file, which I do, so I'll hit save and now that file has been downloaded. I'll just hit X here to clear that panel. So now I can go into file explorer or if I were using a Mac I could go into finder to the downloads folder and here is that Microsoft Word document that I just downloaded. Now I don't want to open that up now.
For now I'm just going to close this to go back to my Google Drive and I'm going to close this document and we're back to this list of files. Now sometimes you have several files that you want to convert and download all at the same time. So let's see that. I'm going to click on this one. I'll hold the SHIFT key, click on this one. So now I have all three of these selected. Two of them are Google Sheets or spreadsheet files and one of them is a presentation a Google Slides file. So what I'm going to do with these files selected I'll go into the tool bar up at the top, hit this little button with three dots on it and I'm going to choose download.
When you do that it's going to convert those files into the Microsoft Office format. It's going to take a moment to do that. There's this panel that gives you the status. Now that the download is ready my web browser is asking me to confirm that I want to download this file. It has zipped all three of these files together into one zip file. So when I hit save it's just downloading that one file. Okay, so now that's downloaded I can hit the X here to clear that. And again I'm going to go back to file explorer or finder on a Mac. I'll go to my downloads folder and here is that zip file.
This zip file contains those three files. So if I double click on it I can see those three files, two Excel documents and one PowerPoint document. Now by default on Windows when you double click a zip file it opens and it shows you the contents of that zip file. The contents have not been copied anywhere so to keep these files what I need to do is select them and then move them or copy them out to some other location on my hard drive. So I could drag them maybe to the desktop or to the downloads folder.
In my case I'm just going to drag them to my documents folder. So now if I go back to my downloads folder I still have the zip file, but if I go to the documents folder where I dragged those files I can see I have those three files here. And maybe I want to go back to downloads, grab that Word document, drag that here as well, so now I have all four of those files that we converted. So by downloading your existing documents from Google Drive and converting them to Word, PowerPoint, or Excel files you've taken the first important step to migrating to Office from Google Docs.
This course is intended for end users of Office 365 Business or Enterprise, not Office 365 Home or Student users.
- Understanding the types of Office 365 accounts
- Managing collaborative conversations with Teams
- Working in Word, PowerPoint, Excel, and Outlook
- Touring the interface in Word, Excel, and PowerPoint
- Working with formatting tools
- Co-authoring documents from OneDrive or SharePoint
- Sharing files and co-authoring in Skype for Business