One key to a great meeting on video is to keep all outside distractions from interfering with the experience. It's important to mute yourself when not talking, keep all devices on silent, and try to find a calm, quiet place to present or participate.
- Half of what makes a great video presentation is planning out the things you will say and show, but the other half is anticipating things that could happen and go wrong that could detract from your meeting. So I'm talking about things like outside distractions. And even though they may be out of our control we can still take steps to minimize them. Because in the end we want to ensure we're preparing the most effective presentation yet. So some things to do to enhance your video meeting is to first, remember to mute yourself when you're not talking because sometimes we have outside or surrounding noises like music, honking or other people talking that can be picked up by the microphone. If you want to talk or chime in just remember to turn it back on. Second, make sure your phone is on silent before your video meeting. The worst thing is to have someone presenting and everyone else is dialed in to have your phone ring because everyone else will hear it too. It also minimizes distractions if your phone keeps buzzing. You'll likely turn away from the meeting as well, which can indicate to others that you're not interested or paying attention. Third, if possible find a quiet room and close the door. Even though you may have muted your video ensuring your surroundings are quiet will help minimize any distractions. And fourth, don't plan to check your emails during the meeting. Just as much as you wouldn't look at your phone or look away when someone is talking in person you also shouldn't check email or browse the web when a video conference is happening because your eyes and facial expression will start to change. It can appear disrespectful but more importantly people can tell when you're doing it. By following these four simple rules you can ensure that you will have the most effective presentation possible.
Learn how to shine on video conference calls. Communication consultant Jessica Chen provides expert advice to look and sound confident, collected, and smart on your next conference call or video presentation. Discover how to prepare your material, how to contribute to the call, and how to incorporate engaging visuals. Get body language, posture, and wardrobe tips to make a powerful impression. Finally, learn the technical details to building a mini "studio" for conducting calls, including choosing a webcam, lighting yourself, and placing a microphone for quality sound.
- Recall the characteristics of an effective PowerPoint used during a video conference call.
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- Tell why a salesperson might use a pull-down backdrop screen during video conferencing.
- Summarize the leadership skill used to make sure all attendees are on the same page after a video conference.