Learn about how to reduce meetings in a respectful way, and explore how meetings can be a significant time waster.
- Meetings are supposed to make us more productive, right? … The problem is meetings are used far too frequently. … With a few simple questions, we can help ourselves … and team members make more informed decisions … about whether a meeting is truly necessary. … You can adapt these questions to your own words … so you feel comfortable asking them. … Question one, can we handle this issue … without having a meeting. … When a problem comes up, people immediately default to, … "Let's have a meeting." … This first question encourages people to instead … look for ways to avoid the meeting altogether. … What could you do instead? … Perhaps you could collaborate on a shared document … or a project management board online? … Maybe a simple email exchange is enough. … Look for other options first. … Question two, do we need to discuss and collaborate … or do we just need to delegate and calendar? … When people need to discuss what they're going to do … and collaborate their efforts, a meeting likely makes sense. …
- Identify the end goal of a one-on-one meeting.
- Explain how to follow up after delegating a task to a team member.
- Recall one question you can ask to reduce unnecessary meetings.
- Identify the best way to approach a situation where a coworker is disorganized and struggles with time management.
- Give an example of advice you could offer a new manager concerning time management.