Join Lynda.com Staff Authors for an in-depth discussion in this video Assigning playlists to users and groups, part of How to Manage Your LyndaPro Account as an Administrator.
- [Voiceover] Playlists are a way for you to assign a list of courses or individual videos to a user, or to a group of users, to help direct and customize their training. To create a new playlist from the User Management tab, click on the Create Playlist here in the center of the playlist widget. This will take you to the My Playlist page, where you can create, customize, and share your playlists right from this page. So, to start, select Create New Playlist. Enter a name for your playlist.
Add a description if you'd like. Then select Create to confirm. Now you can see down below, you have no content in your playlist yet. So to add content to your playlist, scroll down to the bottom, and in this search box, you can start typing for the kind of content you're interested in. I'm gonna look for management tips. And automatically, the search results will start populating below. So if you found the course that you want to add, to the right of that course name is a plus button. Clicking on that will add this course into your playlist.
You can see here I now have one course in my playlist. Content can also be added by browsing your library homepage or any course homepage. You'll see these little plus buttons all over our library. These plus buttons represent the option to add that content into one of your playlists. So clicking on them will ask you which playlist you want to add this to. I'm going to add it to my Getting Started playlist. And you'll see a little check appear in the place of the plus sign once you've added that one to one of your playlists.
Now that I've added some content, I also want to edit it, and make sure it's customized for my specific needs. So to get back to my playlist, I'm going to go to my profile, and select Playlists. Now from here I want to select the playlist that I want to edit. And then click Edit Playlist. Here I have a list of all the course content I have added, and I don't really want the entire course content in this playlist, because if you look at how many hours it is, it's nine hours, and it's pretty lengthy.
I'm really going for a small, condensed playlist, so if I twirl down the contents of what's in this course by clicking on this little blue arrow, now I can see a larger list of the chapters and videos within this course. To remove a video, all I have to do is go to the right of that video name and click on this to disable this item. If the course contains an assessment, you will see this popup window. Be aware that modifying this course will make the assessments unavailable. For this playlist in particular, the assessment is not necessary, so I will click yes to modify this course.
Now the video title is greyed out, and you can see that the negative sign is turned into a plus sign. So I can bring this item back into my playlist if I want because I haven't actually removed it from the course. I've just removed it from my playlist. And if I don't want to see the items that I've removed, I can always hit hide all disabled items from view. So now it only shows what's in my playlist, but if I ever want to bring that movie back, for any reason, I could just click the reveal disabled items, and there, I'll see it back again.
I can also remove an entire chapter by using the Disable button to the right of the chapter name, and that will delete the chapter, with all of the movies within that chapter, and now you'll see that it's greyed out, so it's no longer going to play as part of my playlist. If I really only want one movie from this entire course in my playlist, I can use these toggle buttons on the left of the movie name, click on it, and drag that movie up above the course name. When I let go of my mouse, that video is now its own item on my playlist.
So if I wanna delete all of the rest of the content in that course I pulled it from, I just go to this Modify column, select the Trash icon, and now the rest of that course content is completely removed from my playlist. And now my playlist has a much more manageable sort of timeline to watch the specific content that I'm interested in. When you're done editing your playlist, you can click Done to confirm all changes. You can assign this playlist directly from the playlist page by clicking Assign and choosing the group that you want to assign it to.
Or, if you want to go back to the Manage Users page, you can go to your Administration dropdown menu and click Manage Users. By selecting the group you want to assign it to... And in your playlist widget, either select Manage Playlists to go back to the playlist page, or you can assign directly from here on the playlist widget by clicking Assign in the top-right corner. Here I'll assign the Getting Started playlist to this group.
This window will pop up, making sure you want to assign this playlist to the group, and to confirm, press Assign. A banner will pop up, letting you know that you've successfully assigned this playlist to that group. You can also assign a playlist to individual users by going down to your user list, and in the Quick Edit options, choose Assign Playlist. And again, the popup window will show up, asking to confirm that you want to assign this to your user, and you can click Assign to confirm.
When a user logs in, they'll see the assigned playlist in their account, and they will also receive an email letting them know if the playlist has changed or been updated, and the admin will be able to track that user's progress as they watch the playlist. There are a couple of ways to monitor your user's progress. On an individual level, you can click on the Edit User of the Quick Edit options for a specific user. It'll show here that I've assigned this user a playlist. And you can see in the progress bar here, which is grey now, but progress will be indicated with a yellow line.
They have three hours and 42 minutes remaining. There are no yellow highlights here, which means they have not yet started watching this at all. This makes sense, since I just assigned it a moment ago. So to close this out, you can press Cancel, or X at the top-right. You can also see from a group standpoint how much progress that group has made in watching their playlist by clicking on the playlist that has been assigned to that group. This popup window will show up with details of the playlist name, when it was assigned, who it was assigned by, how many people are participating, how many videos have been watched, and you can also manage or edit your playlist directly from here.
And if you want further detail on user activity, you can download a CSV or Excel report. Click on Cancel or X to close this out. Having a customizable playlist is a really useful way to assign training customized specifically for your organization's purposes. It's also a really nice way to track who's been able to start watching their training, and that's how you create an assigned playlist.