Join Lynda.com Staff for an in-depth discussion in this video Assigning playlists to users and groups, part of Getting Started as a Lynda.com Administrator.
- Playlists, are a way for you to assign a list of courses or individual videos to a user, or a group of users, to help direct and customize their training. To create a new playlist from the User Management tab, click on the Create Playlist button here on the center. This will take you to the My playlist page, where you can create, customize, and share your playlists, right from this page. So to start, select Create new playlist.
Enter a name for your playlist. And a description if you like. And select Create to confirm. Now you can see down below, you have no content in your playlist yet. So, to add content to your playlist, scroll down to the bottom, and in this search box, you can start typing for the kind of content you're interested in. I'm going to look for Office 2016.
And automatically, the search results will start populating below. So if you've found the course that you want to add, to the right of that course name, is a plus button. Clicking on that will add this course into your playlist. You can see here, I now have one course in my playlist. Content can also be added by browsing your library homepage or any course homepage. You'll see these little plus buttons all over our library.
And these plus buttons represent the option to add that content into one of your playlists. So clicking on them will ask you, which playlist you want to add this to. I'm going to add it to my Getting Started playlist. And you'll see a little green check appear in place of the plus sign, once you've added that to one of your playlists. Now that I've added some content, I also want to edit it, and make sure it's customized to my specific needs. So, to get back to my playlist, I'm going to go to my profile, and select Playlists.
Now from here, I want to select the playlist that I want to edit. And then click Edit playlist. Here, I have a list of all of the course content I have added. And, I don't really want all of the course content in this playlist, because if you look at how many hours it is, it's quite a bit of hours. I'm really looking for a small, condensed playlist. So if I twirl down the contents of what's in this course by clicking on this little blue button, now I can see the larger list of chapters and movies within this course.
So to remove a movie, all I have to do is go to the right of that movie name, and click on this Disable this item. Now that movie title is grayed out, and you can see that the negative sign has turned to a plus sign. So I can bring this item back into my playlist if I want, because I haven't actually removed it from the course. I've just removed it from my playlist. And if I don't want to see the items that I've removed, I can always hit Hide all disabled items from view.
So now it only shows what's in my playlist. But if I ever want to bring that movie back for any reason, I could just click the Reveal disabled items, and there, I'll see it back again. I can also remove an entire chapter, by using the Disable button to the right of the chapter name. And that will delete the chapter with all of the movies within that chapter. And now you'll see that it's grayed out, so it's no longer going to play as part of my playlist.
You know, and if I really only want one movie from this entire course in my playlist, I can use these toggle buttons on the left of the movie name, click on it, and drag that movie up above the course name, and let go of my mouse, and now that has created that video into its own item on my playlist. So if I want to delete all the rest of the content in the course I pulled it from, I just go to this Modify, Delete this item, select this, and now the rest of that course content is completely removed from my playlist.
And now my playlist has a much more manageable, sort of timeline, to watch the specific content that I'm interested in. When you're done editing your playlist, you can click Done, to confirm all the changes. And you can assign this playlist directly from this playlist page. By clicking Assign, and choosing the group, that you want to assign it to. Or if you want to go back to the Manager Users page, you can click Manage Groups. Now that you have playlist created, you can assign them to your groups.
By selecting the group you want to assign it to, and in your Playlist pod, either select Manage Playlists or Assign, the Getting Started playlist, to this group. This window will pop up making sure you want to assign this playlist to this group. And to confirm, press Assign. A banner will pop up letting you know that you have successfully assigned that playlist to that group. You can also assign playlist to individual users, by going down to your User list, selecting a user's name, and in the Quick Edit options, choose Assign Playlist, and again the pop up window will show up, asking to confirm that you want to assign this to your user, and you can click Assign to confirm.
When a user logs in, they'll see the assigned playlist in their account. And they will also receive an email letting them know if the playlist has changed or been updated. And the admin will be able to track that user's progress as they watch the playlist. So to monitor your user's progress, there's a couple of ways to do that. On an individual level, you can click on the Edit User of the Quick Edit options for a specific user. And it'll show here, that I've assigned two playlists.
They're actually the same playlist for this demonstration. One to a group, indicated by the two people icon. And one to this person as an individual, indicated by the single person icon. And you can see in the progress bar, they have an hour and 33 minutes remaining, and there are no yellow highlights here, which means that they have not started watching this at all. Which makes sense since I assigned it just a minute ago. So to close out of this, you can press Cancel, or this x at the top.
You can also see from a group standpoint, how much progress that group has made, in watching their playlist, by clicking on the Playlist that has been assigned to that group. This pop up window will show up with details, of the playlist name, when it was assigned, who it was assigned by, how many people are participating, how many videos have been watched, and you can also manage or edit your playlist directly from here. And if you want further detail on the user activity, you can download a CSV or Excel report.
Click x to close out. Having a customizable playlist is a really useful way to assign training customized specifically for your organization's purposes. It's also a really nice way to track who's been able to start watching their training.