Join Lynda.com Staff for an in-depth discussion in this video Archiving and reinstating users, part of Getting Started as a Lynda.com Administrator.
- If you have a user who will be taking a leave of absence, or who is leaving for any reason but may be coming back to your organization at a later date, you may want to think about archiving this type of user's account, which allows the option of temporarily disabling their access to the account, but holds it in an archive in case you need to reinstate that user's account at a later date. To archive one or more users, select them in the user list on the User Management tab. Go to Manage Users, and select Archive Users.
This will pop up a window reminding you that archived users can only be reinstated one time during subscription year. So to confirm you want to archive these users, click Archive. And a banner will appear at the top showing success. If you need to archive many users at one time, you can upload an Excel file containing a column of user names, one per row. It would look something similar to this. Click on Manage Users and select Archive Users in Bulk.
For current file support requirements, hover your mouse over this link here at the bottom and once you have created your list of user names, upload your file, select the file you want to upload, and select Choose. I'm just going to close out of this. Once a user has been archived, remember, you can only reinstate them one time during the subscription year. To reinstate a user, choose the Archived filter in the User status section of the side bar and select the user or users you want to reinstate.
Then click Manage Users, and Reinstate Users. A window will pop up, making sure that you want to reinstate this user. Click Reinstate to confirm. Now the user will be able to log back in to their Lynda.com account again. You'll want to keep an eye out for how many active users you have at a time. When you reach 90% usage of your seats, we'll send you an email to let you know that you're almost at capacity.