- So let's say that you're going through your email inbox and you get done with an email, you've completed it, well where does it go? Now some people keep their email in their inbox because they want to be reminded of something or make it easy to find it in the future. This sets up a situation where you're going to multi task every single time you look at your email inbox screen. You're going to be jumping back and forth between twenty, thirty, forty emails every single time. Instead whenever you've scheduled time to deal with an email or you've responded to it, simply archive it, put everything into one folder.
For instance in outlook.com it's very simple to select one email and hit archive. And it goes into the archive folder. Regardless of the email program you're using, either set up one folder or use the archive. Now why not categorize all these emails? Maybe it will make it easier to find things in the future right? Well taking all that extra time to set up folders and sort emails is actually counter productive.
Because it's so hard to do it, because it takes extra time people are less likely to do it. Instead put everything into one folder and then rely on the search engine of the email program. Most of them are very powerful and it's easy to find things with just a few simple searches. Now if you need to take action on an email in the future and you need the notes from it, copy the email and put those notes into the calendar appointment.
This way it keeps everything simple, quick and easy to find. And the more simple we make email the more effective you'll be with time management.
Author
Updated
4/15/2019Released
4/11/2016Productivity expert Dave Crenshaw provides techniques on a wide variety of topics, designed to help people better manage their time and ultimately become more productive. Tune in to learn about everything from managing emails and calendars to setting priorities, collaborating with coworkers, reducing interruptions, crafting a "productivity mindset," and creating a more comfortable and effective work environment.
Have an idea for a future video from Dave? Submit it using our course feedback form. If you want more time management strategies now, we recommend watching Dave's Time Management Fundamentals course.
- Reducing interruptions
- Dealing with feeling overwhelmed
- Responding to quick questions
- Making the most of meetings
- Following up
- Implementing a closed door, open calendar policy
Skill Level Intermediate
Duration
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Introduction
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Welcome43s
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1. Time Management Tips
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Power tips for sending email3m 14s
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Positive procrastination3m 15s
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Remove the "busy" tag2m 58s
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Manage digital interruptions4m 19s
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Make the most of meetings2m 52s
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Follow up on delegated items2m 58s
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Become tech savvy4m 33s
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Focus on the person2m 37s
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Time management for students2m 59s
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Ending meetings with action1m 44s
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Building a not-to-do list2m 46s
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Avoiding the crowd mindset2m 58s
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Placing a value on your time3m 30s
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How to schedule a meeting3m 35s
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How to develop flexibility4m 19s
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The trouble with texting3m 48s
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Create a perhaps list4m 58s
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Reduce attention switches4m 46s
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Adapt your favorite app4m 33s
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Make time to get more time3m 49s
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Read vs. unread email3m 52s
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Make time to have fun3m 57s
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Create a morning ritual3m 23s
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When to create new homes3m 26s
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How to reduce spam3m 48s
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Why repetition saves time2m 48s
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Productive passwords2m 3s
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Productive web browser tips1m 51s
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Writing a productive email1m 55s
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Commit to your calendar1m 54s
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What to say instead of ASAP1m 46s
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Set voicemail expectations1m 43s
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Set email expectations1m 46s
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How to use an inbox1m 41s
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How to use an outbox1m 53s
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Video: Use your email archive effectively