In this video, you will learn how to use new visual cues and suggestions from Editor, an intelligent built-in service that offers advanced, contextual proofing to help you improve your writing.
- [Instructor] As an Office 365 subscriber you now have access to your own digital writing assistant to help you with spelling, grammar, and writing style in your Word documents, even your Outlook emails. It's called Editor, and it's accessible here in Microsoft Word via the Editor pane. Just click the Review tab on the ribbon, and choose Spelling & Grammar. F7 is the keyboard shortcut. This opens up the Editor pane, and takes us directly to our first issue dealing with capitilzation and grammar. In Outlook, there's no Editor pane, although you still get access to all of the Editor features and functions.
In our document, the issue is highlighted, and we see the context here in the Editor pane along with a speaker icon if you want to hear the content read aloud. You can get a better explanation by clicking the expansion arrow, and click it again when you're done. Down below, a suggested replacement along with options to ignore it once, stop checking for the issue in this document, even go directly to grammar options to change your preferences. Clicking the suggested replacement fixes the issue and takes us directly to the next one, a spelling error that can be fixed the same way.
Next we see a problem dealing with formal language. We should consider avoiding contractions if we want our language to come across as more formal. The suggested replacement fixes that. Giving it a click takes us to the next issue. In this case, looking at clarity and conciseness, we should consider using concise language. This is an option we can setup in Editor. To access the options, we could go to File, Options, and Proofing, or go directly to Options for Clarity and Conciseness.
This opens up our Grammar Settings, where you'll see all of the options for this category, Clarity and Conciseness. There is inclusive language, vocabulary, formal language, there it is, contractions, slang, et cetera. Even checking for punctuation conventions such as the space between sentences. Should it be a single or double space after a period? Even punctuation within quotes or outside quotes. When you're done changing your preferences, click OK to return to the Editor.
Here we see another problem with Clarity and Conciseness that can be fixed up by clicking the suggested replacement. That takes us to a Readability Statistics dialog where we can look at counts, averages, even readability based on different scales. Click OK to close that up, and there you have it. Your own digital writing assistant that's going to work the way you want helping you to write error-free documents and emails that are easy to read.
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