Which box is fun in? You don't have to put everything into one of the four boxes, although everything WILL be in one of the four, it must be. Box 3 can be doing things ahead of time as well as planning them. Fun can be found in all of the boxes if you try, but mainly it's important, and not urgent. Planning ahead can improve the quality of your life if you plan more fun into it.
- I showed Eisenhower's four box matrix…of important tasks and urgent tasks…to a managing director on a course once,…and he said, I love it, I'm gonna divide my desk…into four quadrants, and when papers come in…I'm gonna put them in the right places.…And I was thinking, well, I'm glad he likes it,…but that wasn't what I was saying, really.…I don't think you should spend time agonizing…over, is it a one or a two?…But instead, the model is really about the concept…of box three, doing tasks that are important…before they become urgent.…
Be a box three person working in a box three organization…and find ways to spend more time in box three.…Realize that urgent things are only twos.…They aren't really important.…And work out how to spend as little time as possible…in box one, because if you're in there, you've failed.…That's what the model is about,…understanding the objectives of time management…and realizing that box one looks better…than box three, but it isn't.…Rushing around, being late for meetings…may look macho and exciting,…
The first—saying no—is simple in theory, but hard in practice. Chris explains how to reclaim the power of "no" to make room for true priority items. The second step, negotiation, allows you to spend less time on unimportant tasks. The third way is to delegate sometimes, and the fourth is improving systems and processes so that repetitive tasks are quickly and easily managed. Last but not least, Chris explains how to overcome perfectionism and nitpicking. He explains how to apply the five methods to all time-stealers, including meetings, interruptions, and more.
In the initial chapters, he'll help you clarify your life and work goals, prioritize to-dos using Eisenhower's matrix of tasks, and answers questions like "Does working longer hours actually get more done?" The worksheets included with the exercise files will help you apply the lessons to your own work and life, and hone your time management skills—one step at a time.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Discover why you need to make the most of every day.
- Assess how to separate important from urgent items.
- Define Eisenhower's matrix of tasks.
- Determine how to find more time for important things.
- Discover how to say no.
- Prepare to negotiate tasks.
- Develop your delegation skills to save time.
- Improve your systems.