Join Bob McGannon for an in-depth discussion in this video The integration deliverables, part of Project Management Foundations: Integration (2015).
- Have you ever tried to do one of those gigantic, 2000-piece jigsaw puzzles with the teeny tiny pieces? It could take a long time to get the pieces to fit perfectly and reveal the final magnificent result. But you could speed things up if you have a strategy. I place all the pieces on the table and sort them into piles. I work with the edge pieces first, creating some structure to the puzzle before working the rest, using pieces of similar colors or patterns. Creating project integration deliverables is a bit like this.
There are many pieces of the project puzzle, and sorting the information in various puzzle piles can help create a structure that will lead to easier content development. The Project Integration Deliverables to create include the Project charter, the Project plan, the Change control documentation and Status reports, and the Closure report. The Project Charter is your initiation phase document. It provides the basic information needed to get the project started, including an initial Scope, an initial Risk assessment, and initial Time and Cost estimates.
It also gives you authorization to progress to the next phase, which is planning. Think about how pieces of your project will fit together when developing your scope, assumptions, and initial estimates. The Project Plan is your planning phase document. It guides the way your project work will be performed and includes elements such as time, cost, and risk. It also provides the baseline against which we will measure the progress of the project, once work is underway.
It ensures all elements of your plan are integrated. Where your project requires integration with another, ensure that the plans of both are discussed and agreed upon. You can then progress to the next phase, which is Execution. Change control documentation and Status reports are completed regularly during the Execution and monitoring and control phases. Once work is underway, you should regularly check your progress against the project plan.
Sometimes you may find that your plan was not realistic. There may be an issue that you hadn't anticipated, or there may be an opportunity that presents itself that you'd like to take advantage of. In this case, ensure that change occurs in a controlled and authorized manner and that project performance is accurately communicated to stakeholders. Think about the impact of any change on your own plan, as well as other projects within the business environment. When all this project work has been done, you can progress to the next phase, closure.
The Closure Report is your end-of-project phase document. It provides information necessary to finalize and complete the project, bringing it to an orderly conclusion. Ensure that the lessons learned from the integrated project effort are documented. By ensuring you create the basic project management deliverables, you can confirm each phase of your project is integrated and managed in an authorized and controlled way. This allows you to more easily bring the puzzle pieces together and ensure the end result is magnificent.
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- Assess how to plan for integration.
- Identify the cost and risk of a project.
- Communicate effectively with stakeholders.
- Determine how to staff the integration.
- Analyze how to manage critical project interrelationships.