Learn about the importance of planning, which is the first step in the writing process of a technical report. Planning includes identifying an objective to determine the primary and secondary goals, and determining the report's deliverable. Judy uses her expertise to advise you on how to plan for collecting necessary research. In addition, learn how to create a tentative outline before writing.
- [Instructor] "By failing to prepare,…"you are preparing to fail."…How many times have you seen or heard…that Ben Franklin expression?…Probably more than once.…Preparing is the same thing as planning…as we write in general…and write technical reports specifically.…You're planning has already begun.…You know your subject, your purpose,…and what the main point of your technical report will be.…You know if you're writing to a technical,…non-technical, or mixed audience.…
Now you're ready to write.…I'm glad you're so eager,…but a lot more planning is necessary…before striking those first keys.…In fact, the percentage ratio should be 40, 20, 40.…40% of your total time spent on the project…should be devoted to planning,…20% on drafting, and then 40% on revising and rewriting.…So what is left to plan?…Your objective, primary and secondary,…your goals, and what the deliverable…that technical report will look like…and what it will include.…
You can start striking those keys…if you will remember…that you're not actually writing the report.…
- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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