Filing of emails is time consuming and not needed now that email systems have such good searchability. Gmail tags and outlook folders. I recommend just three: not looked at, do later, and done. I also have Print when home. No Need to file by customer name. Auto Filling is risky - you forget to look. Temporary files for upcoming projects.
- I mentioned earlier,…that I deal with emails on the day that they arrive.…Not checking very often,…but dealing with all of them on the day.…And they're either done, there and then, deleted,…or put on my jobs to do list.…For emails that are put on the jobs to do list,…you could either put them in the done folder,…or a to-be done folder, depending on how you like to work.…Personally, I think it's less work…to put them straight into the done folder,…because, once they're on my jobs to do list,…they are, effectively, done, they will be done.…
So, in email terms,…they don't need to be thought about anymore.…If you move them into a to be done folder,…then that's really a jobs to do list.…And you then have two problems:…one is that you have two jobs to do lists,…the email one, and your normal one,…so how do you prioritize between the two of them?…The other problem is, that the email folder…is a really bad jobs to do list.…You can't easily change the order of the tasks, for example.…I know you can flag them as urgent…
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- Managing your inbox
- Managing repetitive tasks
- Using lists and calendars
- Maximizing spare time
- Organizing information digitally and on paper
- Getting the most out of technology and software
- Writing effective email
- Reducing filing