Join Dave Crenshaw for an in-depth discussion in this video Separating work and personal gathering points, part of Time Management Fundamentals.
- Once you've established your gathering points, a common question comes up. Should you separate work and personal gathering points? In other words, should you have two of each kind of gathering point? Should I have a personal inbox and a work inbox? Should I have a personal voicemail and a work voicemail? The answer to that is avoid having two of each kind of gathering point if possible. The key phrase in there is "if possible," because for some people it's not practical for them to combine work and personal into one space.
A physical inbox, for instance, only works well for both personal and work if you're working from a home office, but if you have to travel to work and then have lots of unresolved things at home, you're probably going to have a personal inbox at home as well. Earlier, I shared the principle that the more gather points you have the more switches you make. This means that every gathering point you allow in your life will slow you down, cause you to make more mistakes, and increase your stress levels.
So, should you have one of each gathering point for work and personal? Try as much as possible to not do that. Keeping your gathering points down will increase your efficiency. It will reduce your mistakes and reduce your stress levels. Most of my clients have found that when they combine gathering points and process work and personal together they're much more efficient and much more effective. Remember, processing isn't actually performing tasks. It's simply deciding what you're going to do when you're going to do it, and where the homes for the items are.
So, you'll be able to schedule personal tasks and appointments during personal time and schedule work items during your work hours. In short, try to reduce the number of gathering points by combining work and personal if possible. This will increase your likelihood of success, but this course is flexible enough that if you need to have both work and personal, you can still succeed.
Learn how to get more done in the shortest time possible and avoid the obstacles and distractions that can get in the way of good time management. Dave gives practical strategies for increasing productivity in three main areas: developing habits to be more organized and reducing clutter in your workspace; staying mentally on task and eliminate the to-dos you have floating in your head; and developing a time budget to get the most done during your workday and focus on your most valuable activities.
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- Finding your productivity style and motivation
- Understanding the principles of time management
- Avoiding the pitfalls of multitasking
- Narrowing your gathering points
- Consolidating email and voicemail accounts
- Practicing mind-clearing techniques
- Choosing and using calendar software
- Saying no with tact
- Mastering the what, when, where processing system
- Processing email vs. checking email
- Maintaining productivity gains