Join Dave Crenshaw for an in-depth discussion in this video Processing question 2: When will it be done?, part of Time Management Fundamentals.
- After you've decided what the next step is…now you get to decide when you will do that step.…The question When will it be done?…doesn't apply to the entire thing you're processing,…or the entire project.…It's just referring to when to do that step…you decided to do.…While determining the "when" for your action step…be specific.…Decide on both the date and the time.…I'm going to do it sometime next week is vague.…
Choose a specific time,…such as I'm going to do it next Tuesday at three o'clock,…or even right now.…But how do we know which when is best?…Here are a few rules of thumb…my clients have found very helpful.…First, if the item can be done in 5 minutes or less…do it right then, do it now.…Why five minutes?…Well, suppose we decided to put this off a little bit,…just scheduling the step would take a couple of minutes,…plus we have to account for the switching cost involved.…
Remember, switching cost is the transition time…of mental effort and energy when you switch…from one task to the other.…The switching cost alone is at least two to three minutes,…
Learn how to get more done in the shortest time possible and avoid the obstacles and distractions that can get in the way of good time management. Dave gives practical strategies for increasing productivity in three main areas: developing habits to be more organized and reducing clutter in your workspace; staying mentally on task and eliminate the to-dos you have floating in your head; and developing a time budget to get the most done during your workday and focus on your most valuable activities.
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- Finding your productivity style and motivation
- Understanding the principles of time management
- Avoiding the pitfalls of multitasking
- Narrowing your gathering points
- Consolidating email and voicemail accounts
- Practicing mind-clearing techniques
- Choosing and using calendar software
- Saying no with tact
- Mastering the what, when, where processing system
- Processing email vs. checking email
- Maintaining productivity gains
Skill Level Appropriate for all
1. Laying the Productivity Groundwork
2. Obstacle to Productivity
3. Productivity Principle 1: Space
4. Productivity Principle 2: Mind
5. Productivity Principle 3: Time
6. Equipping Yourself for Action
Preparing for action4m 30s
7. Gathering to the Inbox
Preparing to gather2m 46s
8. Understanding Processing
9. Processing Email
10. Your Time Budgeter
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