In this video, Judy emphasizes the importance of the presentation and the correct formatting of a technical report. Learn how using the correct margins and line justification, font size and style, levels of headings, numbering, and binding are all part of producing an effective technical report.
- [Instructor] The appearance of a report is no less…important than its content.…In fact, that first impression how it looks,…can impact how the reader views your entire technical report…For example, using the correct margins…and line justification, font size and style,…levels of headings, numbering both for pages…and how to write numbers in the report, binding,…and how to submit online are all part of producing…an effective technical report.…So let's first examine the spacing.…
Generally, use double space typing except in those areas…where single spacing is more standard,…as in the letter of transmittable which should use…the standard letter format.…Next, what about the margins and justification?…Use generous spacing.…One inch margins are considered standard.…If a technical report is to be presented…on a left-bound paper copy,…then consider using 1.25 or 1.5 for the left margin…to allow space for the binding.…If the format is top-bound,…then allow the extra room at the top.…
Use single-column format unless you have some reason…
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- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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