Chris Croft talks about the fifth and final option for getting more done - reducing how well you do something. For example - estimating costs for quoting prices. Certainly SOME jobs MUST be done excellently, because they are important. But what if a job isn't important....? How can you reduce your tendency to be too fussy? The concept of varying your level of quality according to importance.
- The fifth of my five options for getting more done…by spending less time on unimportant things…is to do the unimportant things slightly less well.…To resist trying to do them perfectly,…and only give them the time they deserve.…Some people find this very hard to do.…You'll hear them say, if a job's worth doing,…it's worth doing well.…Yes, but not perfectly.…There's not enough time in life to do everything perfectly.…Or, to put it another way, if you do everything you do…in a perfect way, you'll get very little done.…
Being a perfectionist will make you spend too long…on things that aren't important,…so you end up not having enough time…for the really important things.…You'll waste hours fiddling with that Excel spreadsheet,…and looking for the missing ten cents, or preparing…that incredibly beautiful PowerPoint presentation.…Of course, if the PowerPoint presentation…is for a huge conference, or a key sales pitch,…then it is important, and you should spend hours on it.…But if it's just for an internal meeting,…
The first—saying no—is simple in theory, but hard in practice. Chris explains how to reclaim the power of "no" to make room for true priority items. The second step, negotiation, allows you to spend less time on unimportant tasks. The third way is to delegate sometimes, and the fourth is improving systems and processes so that repetitive tasks are quickly and easily managed. Last but not least, Chris explains how to overcome perfectionism and nitpicking. He explains how to apply the five methods to all time-stealers, including meetings, interruptions, and more.
In the initial chapters, he'll help you clarify your life and work goals, prioritize to-dos using Eisenhower's matrix of tasks, and answers questions like "Does working longer hours actually get more done?" The worksheets included with the exercise files will help you apply the lessons to your own work and life, and hone your time management skills—one step at a time.
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- Discover why you need to make the most of every day.
- Assess how to separate important from urgent items.
- Define Eisenhower's matrix of tasks.
- Determine how to find more time for important things.
- Discover how to say no.
- Prepare to negotiate tasks.
- Develop your delegation skills to save time.
- Improve your systems.