Ensure that there are clear take-aways and accountabilities for action items, and that there is only one person for each action. In addition, take minutes during the meeting, perhaps on a laptop.
- In the old days,…someone would take the minutes of a meeting,…and these would be a complete account…of everything that was said.…They were very time consuming, utterly boring,…and nobody ever read them.…The only use was to be able to delve back and say,…"Well, actually you did say that at 11:46…"on the 17th of November, 1963."…I think parliament might still do this,…but normal people in busy companies…don't have time for this.…So, nowadays the minutes are pretty much…just the actions that have been agreed at the meeting.…
Often called action items.…I suppose there might be a note…of decisions that have been taken,…but it's hard to imagine a decision…that doesn't involve an action.…So, actions it is.…This might seem simple enough,…but I just want to make four points…in order to make sure that your minutes, or action items,…are as good as they can be.…First, only one person for each action.…Never give an action to two people,…or there's the chance that neither of them will do anything,…because neither feels responsible.…
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- Define the four types of meetings.
- Determine who needs to attend a meeting.
- Assess the ideal meeting duration.
- Produce reminders for successful meetings.
- Identify how to facilitate a successful meeting.
- Evaluate solutions for dealing with latecomers and common meeting problems.
- Assess if you should go to a meeting.
- Recognize how to make your voice heard.
- Plan remote or virtual meetings.