Join Judy Steiner-Williams for an in-depth discussion in this video Making your writing considerate, part of Business Writing Principles.
Has anyone ever sent you a thinking of you…card or opened a door for you, or helped you…complete a project on time?…You probably said, "Thanks, you are so considerate."…We like considerate people.…But have you ever considered that as a business…writer, you need to be considerate to your reader?…You can be considerate of your reader…in a variety of ways.…Make the document look easy to read.…Emphasize the message's main purpose,…and follow the basic paragraphing guidelines.…First, design your document so it looks…and is easy to read.…
Your reader is busy, and your message is…competing with numerous other messages.…Readers will always choose a message…that looks easy to read, so they don't have…to work at reading long, confusing paragraphs,…or try to determine your key points.…Your responsibility as the writer is to design…it in a considerate way.…Look at these two versions.…"There are several steps to getting…"your authorization approved.…"You first have to see your supervisor…"to pick up the form, then you…"have to fill out the form.…
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- Define business writing.
- Describe how to make your writing concise and complete.
- Identify the elements of a clear message.
- List examples of concrete requests.
- Use a writing process to avoid common errors.
- Address common grammatical and punctuation errors.
- Identify special considerations for emails, reports, and memos.