Join Terri Wagner for an in-depth discussion in this video Knowing your project's vision and mission, part of Project Management: Preventing Scope Creep.
Generally speaking, organizations at Level three Maturity or greater. Will prioritize their projects within their portfolio, based on how the project aligns with the corporate strategic plan, and corporate goals. So as the leader of your project, it is vitally important to identify and document your project's vision and mission statements. If they've not already been identified before you were assigned. These two statements will link your project back to the strategic plan and organizational goals, and help everyone keep focused on the value of this initiative.
The vision statement will provide the mental picture of the optimal desired outcome, goal, or future state for this project. It answers questions such as, what is the purpose and desired end state? And how will this project help satisfy a key corporate strategic goal? A clearly established vision encourages people to focus on what's important and better understand organization wide change and alignment of resources. It functions like a north star, if you will, guiding where the organization intends to go with this initiative.
For example our network installers may have a vision that says. To be the leader in providing quality network solutions for our customers worldwide. The mission statement is written succinctly in the form of a sentence or two, sometimes referred to as an elevator speech. It is something that all project team members should be able to articulate upon request in as brief a time as it takes to ride the elevator. Understanding the mission, gives project team members a better perspective on how they're job contributes to achieving this project end results.
Which, hopefully, inspires them to be as productive and engaged as possible. For example, a possible mission statement for a network installation team would say. Our mission is to install the best systems at the best price to highly satisfied customers. A good mission statement is concise, yet plain to understand. Making it memorable and useful. Now that we know the vision and mission, often just a sentence or two within the project charter. We can see how this project fits within the corporate strategy.
I've seen mature organizations use the business case, along with the charter statement, to determine the rank of the project within a portfolio. So once the governance team signs off on the project moving it into the active pool of work being managed. Everyone can see where this project sits within the portfolio of work to be done based on that ranking. A seasoned project manager will keep an ordered list for review throughout the project duration. Budgets, deadlines, feature delivery, along with alignment with the sponsor and client priorities.
Then as the project manager, you'll be able to justify your scheduling decisions with the help of this list while the project is in progress. A mature organization may have these tools and templates in their project management information system for easy tracking and monitoring of the project. So think about how you would rate your organization on the use of vision and mission statements. Are you satisfied with where you're at, or do you see some room for improvement.
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- What is scope creep?
- Why does scope change?
- Factoring in organizational maturity
- Setting scope and requirements
- Building a budget
- Resetting unrealistic expectations
- Resolving communication issues with stakeholders<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.