This video explains how to run a remote meeting. Learn about the ground rules at the start, how to deal with interruptions and people talking over each other, whether to mute or not, and emailing in the background. Consider using screen share so that people can all have something visual. Keep summarizing the agenda, and make sure to state your progress and talk about what is still to come.
- [Instructor] So when you're running your virtual meeting,…what are the key dos and don'ts?…Well, at the very start,…there are a couple of ground rules to discuss.…The first is whether it's okay to check and send emails…during a teleconference.…And the second one is whether it's okay…to put yourself on mute.…Both of these, emailing and being on mute,…encourage people to not be fully present…during the conversations, so the whole thing…loses energy and becomes slow and painful.…The reason I mention being on mute is…there is quite a debate about this.…
Some people feel that you get better sound…because there's much less background noise…if anyone not speaking puts themselves on mute.…But other people feel that it's a bad habit…because once you're on mute,…you could still listen in,…but you can also chat to people in the office,…and look at YouTube, even take phone calls.…So when it's time for you to drop back in again,…you won't know what you've missed.…So whatever you decide,…it needs to be agreed by all at the start.…
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- Define the four types of meetings.
- Determine who needs to attend a meeting.
- Assess the ideal meeting duration.
- Produce reminders for successful meetings.
- Identify how to facilitate a successful meeting.
- Evaluate solutions for dealing with latecomers and common meeting problems.
- Assess if you should go to a meeting.
- Recognize how to make your voice heard.
- Plan remote or virtual meetings.