Filing of emails and paper. Gmail tags (labels) are like being able to file an email in lots of different folders. Why searching is better than filing. My three favourite tags. Scanning with your phone. The qualities of an ideal filing system. Top tip: "can’t decide box" under your desk. Percentages. Less time and space required for filing
- These days filing should be almost extinct,…but it isn't quite dead yet,…so let's look at filing when it comes to both…emails and paper.…In the case of emails, you can find anything you want…by searching for it, rather than having to…laboriously put it into folder, and then having to…remember later which folder you put it in.…In fact, searching is better than filing,…because you can search on anything;…whereas, the filing is only done on one attribute.…
For example, you might search on customer name,…company name, product name, date,…or a combination of these,…but you can't file something in more than one folder…unless you want to make copies of it,…which is gonna get out of hand when you update one of them.…Now with Gmail you can effectively file things…in multiple folders.…For example, you could put an email in a customer folder…and a subject folder, because Gmail uses tags,…also known as labels, instead of folders.…
And you can put more than one tag on a message,…so you can find it in lots of ways.…For example, you could tag a file "Cincinnati"…
The most efficient people use technology and established systems of organization to manage their tasks and maximize their time. This course shows how to put these time management techniques to work for you.
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- Managing your inbox
- Managing repetitive tasks
- Using lists and calendars
- Maximizing spare time
- Organizing information digitally and on paper
- Getting the most out of technology and software
- Writing effective email
- Reducing filing